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Frequently Asked Questions

 Can my partnership apply for funding for multiple projects in one funding cycle?

Yes, but it is recommended that you choose your best projects and submit your strongest proposal. The review process is competitive and, given limited funding, only the most meritorious projects will be successful.

 Is it necessary for applicant organizations to provide matching funds for their project?

No, it is not required, but it is entirely possible that the total cost of your project might exceed the amount that you are asking for from HWPP. If matching and / or in-kind funds are provided, an explanation in the budget narrative should clarify how those funds will be used to supplement or leverage HWPP funding.  Matching funds may include other third-party grant or contract funding, fees-for-service, in-kind service contributions or volunteer time. Please note that HWPP funds must not replace existing or matched funds.

 What are the funding restrictions of HWPP?

Funds can only be used for direct, project-related expenses. Funds may NOT be used for: indirect expenses; debt reduction; capital expenditures costing $3,000 or more with a useful life of two years or more (exceptions may be made for capital expenditures if such equipment is crucial to the primary objectives of the project); supplanting; projects outside of the state of Wisconsin; reimbursement of clinical service delivery, unless the service is a direct and necessary component of the broader project; and lobbying.

 Can a proposal request funding for lobbying?

The RFP clearly prohibits funding to projects that involve lobbying-related activities.  These are defined as any attempt to influence local, state or federal legislation or administrative action including providing information on MCW research or HWPP projects.  Costs associated with lobbying efforts not allowable with HWPP funding include lobbying to attempt to influence specific legislation.  For further information, visit the Wisconsin State Ethics Board website and see the Wisconsin Statutes, Section 13.61-13.62.

 Can a multi-year project request more funds for one year and less in other years, or do budgets need to remain evenly spaced?

It is acceptable for your project to have a fluctuating budget according to your timeline. For example, you many anticipate higher start-up costs in year one, with lower program maintenance costs in years two and three. The key is that the budget be designed to fit the needs described in the proposal. Your Budget Narrative, a required piece of submission, should clearly explain changes from year to year.

 What is the Grants & Contracts Registration?

Grants & Contracts (eBridge) registration and approval is the responsibility of the MCW Principal Investigator. Completion of an eBridge Funding Proposal is an MCW internal process that is required for all funding requests. Just as community organizations must follow an internal review and approval process, all MCW Investigators must also secure appropriate internal reviews and approvals. eBridge allows MCW faculty and research staff to submit, track, report and archive applications involving funding proposals as well as human subject research conducted at MCW. For MCW Institutional Review Boards (IRB), this site enables effective management of federal and local regulatory requirements by monitoring the flow of information and the associated activities and tasks for all submissions. 

 Can you recommend any resources to assist me in writing my proposal?

HWPP has dedicated staff and website resources to ensuring that applicants are equipped with the technical assistance needed to submit a proposal.  Please contact staff directly with any questions: 414-955-4350 or

 How can I find an academic partner from the Medical College for my project?

Strong partnerships are evolutionary. It is important to begin working on your partnership well in advance of submitting your proposal. Start by identifying areas of your project that would be complemented by an academic partner. Work through your existing networks. Investigate the Medical College of Wisconsin website at Then, refer to our online  Faculty Collaboration Database to research Medical College faculty and staff interested in forging community - academic partnerships. Contact staff directly for additional assistance at or 414-955-4350.

 Who is held accountable for the reporting, oversight, and outcome of the funded project?

It is the responsibility of the funded partnership to jointly oversee and engage in the successes and challenges of their project. This includes providing written progress reports and a final report on forms provided by the Healthier Wisconsin Partnership Program.

 Can MCW partners receive compensation from project budget?

Yes, MCW faculty may receive funds directly from the budget. MCW faculty, just as their community partners, must justify that their involvement with the project is distinct from existing work.

 May a Medical College faculty member partner with several organizations on different projects simultaneously?

Yes, as long as any proposed faculty time allocations included in the funding requests are distinct for each project and as long as the funding requests do not supplant (replace) funding that already exists.

 Can an organization apply as part of a consortium or coalition?

A consortium or coalition may be formed and may either identify one organization to serve as the eligible community partner or demonstrate its joint and legal 501 (c)3 status to meet the eligibility requirement.
© 2014 Medical College of Wisconsin
Page Updated 07/17/2014