For specific instructions on submitting an application, choose from the following Procedure Guides below. Each document is in pdf format and will open in a new window within your web browser.
NIH Federal Procedure Guides
Applications
NIH Fellowships (F30, F32, etc.) 12.01.11 F-series predoctoral and postdoctoral fellowship opportunities for training leading to advanced degrees and/or specified health-related fields.
NIH Training Programs (T32, T35, etc.) 01.18.11 T-series projects offer predoctoral and postdoctoral research training opportunities for careers in biomedical, behavioral, and clinical research.
NIH Pathway to Independence Award (K99/R00) 12.01.11 These awards provide 1-2 years of mentored support for advanced post-doctoral research scientists followed by up to 3 years of independent support.
SF424 RR Budget w/more than 10 subs 09.01.11 Instructions for completing eBridge SmartForms, Budget, and Subcontract Budgets for SF424 applications.
Process
Letter of Intent (LOI) 02.01.2013 LOI is used when an institution is submitting an application to a sponsor and intends to collaborate a portion of th project with another organization.
Just-In-Time (JIT) 08.01.2011 The NIH uses JIT procedures for program and award mechanisms that allow certain elements of an application to be submitted later in the application process.
Request Initiation of a Subcontract 06.10.2011 Subcontracts requests are initiated by the MCW PI or department staff, and are sent to the GCO staff member who supports a department for processing.
Statement of Work (SOW) 04.25.2011 A SOW is a detailed summary that describes the work to be performed.
Request a No-Cost Extension (NCE) 8.15.11 An NCE is a one-time extension for up to 12 months beyond the original project period end date.
NIH Closeout Documents 10.01.11 The NIH requires final closeout documents within 90 days of expired, terminated, or transferred grants.
NIH Post-submission (Supplemental) Materials 10.01.11 The NIH allows limited post-submission (supplemental) materials to be submitted after a grant application, but prior to initial peer review.
Reporting
How to Submit an NIH RPPR 04.12.2013 The NIH as of May 1, 2013 is making use of the RPPR module in eRA Commons mandatory.
How RPPR Differs from eSNAP 04.12.2013 Review the Differences and Similarities for RPPR as they compare to eSNAP reporting.
NIH RPPR Instruction Guide 10.15.2012 NIH Research Performance Progress Report (RPPR) Instruction Guide.
Tips for Completing the RPPR 04.12.2013 Instructions for completing the RPPR, Deadlines, Checking Errors, Saving in RPPR.
eRA Commons: xTrain Module Resources 12.07.10 xTrain is a module in eRA Commons that provides NIH training and career development.
Non-NIH Federal Procedure Guides
Federal Non-NIH Application Procedures 01.19.11 The Department of Defense, NASA, NSF, CDC and the Department of Transportation are a few of the non-NIH federal agencies to whom we routinely submit applications in support of research.
Federal Pass-Through 07.13.10 A Federal Pass-Through is an application that will result in a Consortium or Subaward Agreement between another institution and MCW.
VA Awards 03.15.011 PIs who hold joint appointments at the Zablocki Veterans Affairs Medical Center (VA) and MCW can receive funding from the Department of Veterans Affairs awarded to the VA
Non-Profits, Foundations, Gifts Procedure Guides
American Heart Association (AHA) 02.01.13 The AHA supports a number of research opportunities related to cardiovascular disease and stroke. Applications are submitted to the AHA web-based system Grants@Heart.org.
Foundation/Non-Profit Guide 12.01.11 Many foundations and non-profit entities support research endeavors of MCW investigators, Applications for funding are generally submitted by the investigator directly, once institutional review and approval has been obtained.
Research Gifts/Contributions 06.04.10 To establish a new various account for research purposes, you must create an eBridge funding proposal.
Internal Sponsor Procedure Guides
Cancer Center 07.01.2012 The Cancer Center supports a number of research opportunities dedicated to cancer research.
Endowment Distribution 08.15.11 To establish an account for endowment distribution from an MCW Endowment for research purposes, you must create an eBridge Funding Proposal.
Children's Research Institute (CRI) 12.10.10 The goal of the CRI is to develop comprehensive, thematic research programs which translate advances in basic science to improved care for children.
Healthier Wisconsin Partnership Program (HWPP) 02.27.13 The HWPP supports development and impact projects that address public health improvement through community-MCW academic partnerships.
Clinical & Translational Science Institute (CTSI) 07.16.12 The CTSI of Southeast Wisconsin supports collaborative study to advance patient care and education.
Learning Resource 01.01.2013 Learning Research funding supports innovative educational projects for undergraduate medical education.
Research Affairs Committee 08.01.2012 RAC provides seed funding for new faculty under MCW's institutional research grant mechanism, New Faculty (Pilot) Grant
We Care Fund 02.25.2013 The Department of Surgery provides seed funding for surgery faculty only, through their We Care Fund.
Women's Health Research Program (WHRP) 04.01.2012 WHRP leverages the expertise of existing College physicians and scientists, hospital partners, and affiliated community organizations to improve the health of women from conception to end of life.
Phone: 414-955-8563 Fax: 414-955-6552 E-Mail: cfrank@mcw.edu
Location: MACC Fund Research Center (MFRC) 3070
View complete list of GCO Contacts
Beginning with Continuations due in May 2013, all PIs with awards subject to SNAP need to submit an RPPR Continuation instead of the former eSNAP.
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The NIH has now mandated the use of the My NCBI electronic resource to enter papers on to Continuation progress reports.
MCW Fringe Benefit Rates
Facilities & Administration (F&A) Rate Information
Grant Preparation & Submission Timeline
Submission Method to Office of Grants & Contracts
NIH, AHA, Non-Profit & Internal Sponsor Deadlines