New Student Orientation

Medical College of WisconsinAs a student in one of our programs, you have joined an elite cohort of professionals from around the country and even the world who are dedicated to careers in medical science.

We welcome you to the Graduate School of Biomedical Sciences.

In order to ensure that your experience at the Graduate School is a positive one, these orientation materials are provided to you as a reference. Our goal is to inform you of the requirements and opportunities that come with your acceptance into our programs.

 Academic Calendar

Academic Calendar

The academic calendar is an important resource for you for the following information:

  • Registration periods
  • Class schedules
  • Deadlines
  • Graduation dates and requirements
  • Events

Current Academic Calendar

 D2L E-Learning Platform

D2L (Desire to Learn)

Every student will use D2L, the e-learning platform, for courses and course evaluation. A D2L account will be created for you. Directions and passwords will be sent to your MCW e-mail address.

 Campus Map

Zoo Interchange

Directions may change due to the Zoo Interchange Project


Find your way to MCW and the Milwaukee Regional Medical Center using www.mrmccampus.org/zoo-interchange

Use Google Maps to generate driving instructions

Also see the the MRMC Alternative Transportation Program page for other information about getting to MCW and the Milwaukee Regional Medical Center.

 Contact Information

Contact Information

Mailing Address

Medical College of Wisconsin
Graduate School of Biomedical Sciences
8701 Watertown Plank Road
PO Box 26509
Milwaukee, WI 53226-0509

(414) 955-8218
(414) 955-6555 (fax)
gradschool@mcw.edu

Location and Hours

The Graduate School office is located in the Health Research (HRC) building, within the Executive Wing, M1420.

Office hours during the normal academic school year : 8 a.m.- 5 p.m.
Summer office hours (May 24-August 1) are 8 a.m. - 4:30 p.m.

Important Contacts

D2L questions/problems lmshelp@mcw.edu
Bursar (tuition), Jean Sunby (414) 955-8233
Insurance Questions (414) 955-8218
Matthews Bookstore (414) 955-8566 (800-996-2665)
MCW e-mail address questions/problems (414) 955-4357
MCW Libraries (414) 955-8302
Occupational Health Services (414) 805-6699
Public Safety (414) 955-8295 (non emergency)

 

 Course Registration

Course Registration

  • Each semester has a specific timeframe for registration. Students can access the current semester course offerings via the Graduate School Web site. If you are a current student you can access the course offerings through your EASI account by clicking on “To view courses.”
  • E-mails are sent via your D2L account to remind students of registration so check your MCW and D2L accounts frequently for notifications.
  • You will receive a notification of start and end dates for registration. This information can also be found on the Academic Calendar. (Note: by clicking on this link you will be leaving the Orientation Web site. To return to this page, use the back arrow on your web browser.) Be sure to register before the end date as there is a late fee of $100.00, which the student is personally responsible to pay.
  • All students need course director approval before signing up for classes. When you select your course be sure to check with the course director. You may register once course approval is given.
 Current Information

Current Information


It is your responsibility to keep up with current information that is distributed by the Graduate School.
This information will be distributed to you, by your MCW e-mail account, not to any other personal or professional e-mail account.

Information distributed includes, but is not limited to:

  • Announcements: registration periods, deadlines, course information, course evaluation
  • Policy and procedure changes
  • Events
  • Tuition rates
  • Academic Calendar

Check your MCW e-mail account, as well as your D2L account frequently.

 EASI Electronic Access to Student Information

EASI (Electronic Access to Student Information)


You applied for admission using your EASI account, and this account will be vital to you throughout your tenure at the Graduate School.

You will use your EASI account to:

  • Register for classes each semester
  • View your academic record
  • Update contact information such as your current address and phone number


Keep track of your EASI account login and password. You will need this information frequently. If you have trouble accessing your account, you can contact the Systems Specialist, Jeff Drees.

Access EASI

First time registration tutorial: EASI tutorial

 E-mail

Use of an MCW E-mail address

All communication to Graduate Students occurs via the use of MCW e-mail addresses, which students are required to use throughout enrollment as a student. Please note you are required to use your MCW E-Mail account for all MCW activities.

An exception is made only for students in our joint degree programs who have been assigned the use of an institutional e-mail address from Marquette, MSOE or UWM which will be used.

Microsoft Outlook:
Upon admission to the Graduate School, an e-mail account will be solicited on your behalf, and both a user name and password will be communicated to you directly with explicit directions from the MCW IS department to your home e-mail address.

Access your MCW e-mail

  • User name: enter your new MCW e-mail address (first initial, last name)
  • Password: enter the default password assigned by IS

Change your password. Scroll down to "options" in lower left corner.

1. Account: your user name
2. Domain: mcwcorp
3. Password: needs to be at least 8 characters

For assistance accessing your MCW e-mail, please contact the MCW IS help desk at (414) 955-4357 or help@mcw.edu

 Foreign Nationals

Foreign Nationals

Foreign National Reference Flyer (PDF)

Social Security Information (link to government Web site)

Social Security Application (PDF)

Foreign National Form (PDF)

 Graduate Student Association

Graduate Student Association (GSA)

The GSA was organized in the spring of 1978 and received official recognition in March of that year. A number of students felt that such an organization would lead to increased communication between the administration, faculty, and graduate students. During the past years, we have witnessed a strengthening of relations between these groups and we look forward to even greater rapport in the future.

All degree-seeking graduate students are members of the GSA. The students in each of the departments/programs elect a representative to the Representative Council. This provides a mechanism by which issues concerning the welfare of graduate students can be discussed and acted upon. A Vice President, Treasurer, Secretary and Faculty Advisor are selected by general election of the graduate student body, and representatives of each department are elected by the students of that department.

The President and Vice President of the Representative Council serve as student representatives to the Graduate Studies Council and the Dean. The Representative Council meets approximately once each month or as necessary. Meetings are informal and are intended to promote communication between students representing the different departments and students and the administration.

Graduate students have been given representation on a number of Standing Committees of both the Faculty Assembly and the Graduate School.

2013-2014 GSA Representatives (PDF)

GSA Web site

 Handbook

Handbook

The MCW Graduate School student policies and procedures can be found in the Handbook. Most of the forms you may need during your time as a student can also be found in the online version of the handbook. You can obtain a hard copy of the handbook by visiting the Graduate School.

Online version of handbook

 Health Insurance

Graduate Student Health Insurance Information & Forms

Insurance Forms

Health Insurance

Health insurance coverage is a requirement for all full-time graduate students. If you have been admitted as a full-time PhD degree seeker you are offered enrollment in the Humana Health Insurance, Anthem Dental Insurance and Professional Vision Services Plans. You may exercise the option to add a spouse and or children with the additional cost of coverage deducted from your monthly pay.

The annual premium for single coverage is paid by the college for all full-time students in the PhD programs as part of their fellowship program. Some students are covered under health insurance policies of their parents, spouses or full-time employer and are eligible to be waived from enrollment. Students have also elected to require single coverage for dental and vision for all full-time students enrolled in the health insurance plan. Full time degree-seeking MS, MA or MPH graduate students may purchase the student health insurance plan. Each student is responsible for payment of this coverage at registration or through stipend deduction.

Student Health Services

The Medical College of Wisconsin wishes to insure that all students have access to excellent high-quality health care. If your Primary Care Physician (PCP) is located at Student Health Service, you may utilize its services. The Student Health Service is located at Froedtert Hospital's Department of Internal Medicine. Guidelines of the graduate student insurance plan must be followed to ensure the highest level of payment coverage for medical services. A clinic card is required for students and dependents which may be applied for through the Student Health Service. The Clinic card is absolutely necessary in order to obtain services. To make an appointment, call internal medicine 805-6644.

If you need a doctor outside the normal hours please call (414) 507-9589 which is available
24 hours a day/7 days a week. The location is on the corner of Watertown Plank Road & Highway 100
(Tosa Center, 1155 N. Mayfair Rd., Milwaukee, WI 53226).

Immunizations and necessary testing is provided and immunization records are maintained in the Occupational Health Administrative Area at the Curative Building. These services are available only to full-time degree-seeking students.

Student Mental Health Services

The College provides access to confidential mental health services (24) twenty-four hours a day, (7) seven days a week. Under the supervision of a medical director, students will be evaluated by faculty psychiatrists, senior residents in psychiatry, or senior psychologist. Students receive (5) five free sessions of Medical College mental health services, per academic year, for free. Most major medical insurance policies should cover some of the cost after these initial eight sessions.

The student Mental Health Services office is located off site for confidentiality purposes. These services are available only to full-time degree-seeking students. Students are welcome to call (414) 955-8933.

Contact Numbers

Referral Coordinator: Carolyn Bischel, MS, LPC
(414) 955-8933
(414) 955-6295 (fax)
cbischel@mcw.edu
Referral Hours: 8 a.m. - 4:30 p.m. Monday through Friday

Program Director: Leandrea Lamberton, MD
(414) 955-8900
(414) 955-6295 (fax)

Humana Insurance Liaison: Thomas Gabriel
(414) 847-5914
(414) 273-3738 (fax)
tgabriel@laurusstrategies.com

Humana Customer Service
(800) 448-6262

EMERGENCY CONTACT (24 HOURS A DAY, 7 DAYS A WEEK)
(414) 507-9589


AnchorForms

Insurance Rates: 2013-2014 (PDF)

Health Insurance Forms
Health Insurance Enrollment Form
(PDF)
Health Insurance Change Form (PDF)
HMO Plan Benefits Summary (PDF)
PPO Plan Benefits Summary (PDF)

Finding a Humana Physician (PDF)

Dental Insurance Forms
Anthem Dental Enrollment Form
(PDF)
Anthem Dental Change Form (PDF)
Anthem Dental Directory (PDF)
Anthem Benefits Summary (PDF)

CarePlus Dental Enrollment Form (PDF)
CarePlus Insurance Summary (PDF)

Vision Insurance Forms
Vision Enrollment Form (PDF)
Locations


Cobra Insurance (Consolidated Omnibus Budget Reconciliation Act)

When a graduate student completes his/her studies in the Graduate School of Biomedical Sciences, student has the opportunity to continue his/her current insurance coverage for a period up to eighteen (18) months the length of COBRA Insurance. The individual selecting to continue his/her insurance coverage in this manner is responsible for all of the payments related to the COBRA insurance. (Current monthly premium costs is given to the student at that time). Student must complete the form, sign, date and return the form to the Grad School.

If student continues his/her insurance coverage via the COBRA insurance, he/she will need to submit a check by the 1st of the month, for the premiums covering that month. The check should be made payable to the Medical College of Wisconsin and delivered to the Graduate School office - M1420:

Graduate School of Biomedical Sciences
Medical College of Wisconsin
8701 Watertown Plank Road
Milwaukee, WI 53226

Student will have a thirty (30) day grace period in which to make the payment, if payment has not been received at the Graduate School of Biomedical Sciences the insurance coverage will be terminated for non-payment.
For questions contact Susan Barnes - sbarnes@mcw.edu or call (414) 955-8218.

Cobra Insurance Form (PDF)

 Housing

Housing Information

MCW Graduate School of Biomedical Sciences Housing MCW Graduate School of Biomedical Sciences Housing

The Medical College of Wisconsin does not provide on campus housing. All students live off campus. To assist you in finding housing, the Graduate School office has prepared some information, helpful hints and resources. Please check back frequently as the information will be updated regularly to give you helpful information as you search for housing.

If you have a property you would like to have listed on this site, e-mail the Graduate School with your information.

See below for Housing Information and a suggested area (highlighted in Pink) via the Campus Area map to search for housing. However this is only a suggestion based on where current students prefer to live in proximity to MCW. The Greater Milwaukee metropolitan area provides many additional and reasonable options of residence.

MCW Graduate School of Biomedical Sciences Housing
Current Apartments/Housing for Rent (as of 1/30/2014)

Additional Housing Information

Here are some Web sites to search for housing options:

Burnett's Housing Blog
ApartmentList.com
IRentToOwn.com
Pad Mapper Milwaukee
Milwaukee Craigslist Housing

Please note: Although we are here to assist you in locating appropriate housing, The Medical College of Wisconsin-Graduate School of Biomedical Sciences is not responsible for the housing choice that you make.

Housing Helpers

Rick Armstrong, rarmstrong@mcw.edu
Amanda Nevins, amnevins@mcw.edu
Jessica Olson, jeolson@mcw.edu
Jessica Priestley, jpriestley@mcw.edu

Neighborhood Resources (PDF)

This guide will help you to find neighborhood resources like banks, shopping centers, grocery stores and much more!

 Identification Badge

Identification Badge


All enrolled students who will attend classes on campus are required to have an official MCW identification badge (ID) with them at all times while on campus. The ID badge is also used for access to MCW libraries, the student lounge and computer center.

Contact the Graduate School office via e-mail to obtain an ID badge: gradschool@mcw.edu

Any questions/concerns call the Graduate School office at (414) 955-8218.

 Life in the Milwaukee Area

Life in the Milwaukee Area

 MCW Libraries

Learn about the MCW Libraries.

 Parking

Parking

Free parking for MCW current grad students only is provided in an assigned lot on campus (Lot C). It is located north of Watertown Plank Road behind the Wisconsin Athletic Club Fitness Center (WAC). The lot directly across the street is open after 4pm to any visitors and all day Saturday and Sunday.

Parking Form (PDF)

If you are reporting trouble with the electronic arm you should contact Public Safety for assistance - (414) 955-8471 or (414) 955-8295.

 Photograph

Student File Photograph

All students must provide a digital photo of themselves for their student file. Please acquire a digital passport-type photo of yourself (size 2" x 2" or 2" x 3") and e-mail it to the Graduate School (see below). The photo should have a plain lighter colored background for better reproduction. It must be a jpg, tif or gif format. Be sure to include your name in the body of the e-mail.

All students should e-mail their photo to the Graduate School office : gradschool@mcw.edu

 Stipend Student Forms

Stipend Student Forms

These forms are for students who are receiving a stipend.

  • Bank Deposit Form (PDF)
  • I-9 Form

    (Follow the link to complete section 1 of the online form. Enter "Medical College of Wisconsin" and follow the directions provided. Bring proper identification to your orientation date.)

  • W-4 Form 2013 (PDF)

Contact Us

Graduate School
(414) 955-8218
gradschool@mcw.edu

Get more information!

Apply online!

Medical College of Wisconsin
Graduate School of Biomedical Sciences
8701 Watertown Plank Road
Milwaukee, WI 53226-0509

Medical College of Wisconsin
8701 Watertown Plank Road
Milwaukee, WI 53226
(414) 955-8296
Directions & Maps
© 2015

Page Updated 05/20/2015
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