NIH Federal Procedure Guides

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Change of Grantee /PI Transferring to MCW
If a new faculty member joins MCW, and has active NIH grants he or she intends to transfer from a former institution use this guide to determine how to proceed.

Fellowships (F30, F31, F32, etc.)
F-series predoctoral and postdoctoral fellowship opportunities for training leading to advanced degrees and/or specified health-related fields.

K-series Applications (K01, K08, K23, etc.)
K-series prepares qualified individuals for careers that have a significant impact on the health related research needs of the nation.  

Mulitple-PI Applications
The NIH accepts applications that have multiple Program Director/Principal Investigators (PIs), with the goal of encouraging collaboration among equals when it is the most appropriate way to address a scientific problem.  

Pathway to Independence Award (K99/R00)
These awards provide 1-2 years of mentored support for advanced post-doctoral research scientists followed by up to 3 years of independent support.  

S10 Shared Instrumentation Grant (SIG) Program
The NIH ORIP SIG program encourages applications from groups of NIH-supported investigators to purchase or upgrade a single item of expensive, specialized, commercially available instrumentation or an integrated system that costs at $100,000.    

SF424 RR Budget w/more than 10 subs
Instructions for completing eBridge SmartForms, Budget, and Subcontract Budgets for SF424 applications.  

Training Programs (T32, T35, etc.)
T-series projects offer predoctoral and postdoctoral research training opportunities for careers in biomedical, behavioral, and clinical research.  


Change of Grantee - PIs Leaving MCW
If a faculty member at MCW is the Principal Investigator (PI) of an awarded NIH grant, and decides to leave MCW for another institution, use this guide to determine the options for the grant.  

Change of Grantee /PI Transferring to MCW
If a new faculty member joins MCW, and has active NIH grants he or she intends to transfer from a former institution use this guide to determine how to proceed.

Closeout Documents
The NIH requires final closeout documents within 90 days of expired, terminated, or transferred grants.

Just-In-Time (JIT)
The NIH uses JIT procedures for program and award mechanisms that allow certain elements of an application to be submitted later in the application process. 

Letter of Intent (LOI)
LOI is used when an institution is submitting an application to a sponsor and intends to collaborate a portion of the project with another organization.  

MCW/VA Joint Appointments MOU Guidance:
To provide guidance in the area of effort reporting for faculty with research effort that hold joint MCW/VA appointments.

Post-submission (Supplemental) Materials 
The NIH allows limited post-submission (supplemental) materials to be submitted after a grant application, but prior to initial peer review. 

Request Initiation of Subcontract
Subcontracts requests are initiated by the MCW PI or department staff, and are sent to the GCO staff member who supports a department for processing.

Request No-Cost Extension (NCE)
An NCE is a one-time extension for up to 12 months beyond the original project period end date.   

Statement of Work (SOW)
A SOW is a detailed summary that describes the work to be performed. 

  Reporting Resources

In your RPPR, select Signing Official Ann Nattinger in A.2 and Administrative Official April Haverty in A.3.

eRA Commons: xTrain Module Resources
xTrain is a module in eRA Commons that provides NIH training and career development.

eRA Commons: xTrain User Guide
xTrain is the module in eRA Commons that handles forms & information for NIH training and Fellowship awards.

How to Submit an NIH RPPR
The NIH as of May 1, 2013 is making use of the RPPR module in eRA Commons mandatory.

RPPR Instruction Guide
NIH Research Performance Progress Report (RPPR) Instruction Guide.

Contact GCO

Grants and Contracts phone 414-955-8563

Grants and Contracts email

Grants and Contracts location MFRC 3080
MACC Fund Research Center

Grants and Contracts contacts Complete GCO Contacts