There are actions an investigator can take prior to arriving at the Medical College of Wisconsin.  The procedures below summarize  how to transfer funds and/or research material from your current institution to the Medical College of Wisconsin.  In addition, once you have an MCW employee ID, you can proceed to register with eBridge.

Once an employee identification number has been received from Human Resources, new investigators can register with eBridge, the College’s web-based software which allows researchers to submit, track, report, and archive research activities involving animal research, human subject research and funding proposals.  For further detail, visit Research Education’s web page About eBridge.

Investigator must obtain a completed Relinquishment Statement from former institution allowing for funds to be released to MCW.  Contact the Office of Grants & Contracts for details.

Human Subject Data/Specimens

If an investigator wishes to transfer clinical or research records, specimens, samples or intellectual property, a Material Transfer Agreement (MTA) is needed.  Please contact the Office of Grants & Contracts (phone 414-955-4844) for information on obtaining an MTA.

Animal Data/Specimens

If an investigator wishes to transfer research records, specimens, samples or intellectual property, a Material Transfer Agreement (MTA) is needed.  Please contact the Office of Grants & Contracts (phone 414-955-4844) for information on obtaining an MTA.

Live Animals

• Before arranging to have animals shipped to the Medical College of Wisconsin, an Animal Use Application (AUA) should be initiated. This will require registration with eBridge:

  • Read About eBridge here

  • Access eBridge here

  If you would like assistance completing the online registration form or have questions about how to navigate eBridge, please email the eBridge Help Desk or phone 414-955-8476.  Specific questions about the animal research aspect can be directed to IACUCAdmin@mcw.edu

• Contact the Biomedical Resource Center (BRC) regarding Animal Shipment Guidelines.  You will need to obtain and complete an Animal Shipment Request Form.  For investigators who have access to the MCW intranet site InfoScope, this form is available on the BRC web site: search for keywords “animal import” and select the link at the top.

• All work with hazardous agents in the vivarium must be approved prior to onset of research by the appropriate safety committee (IBC, Hazardous Chemicals, Radiation Safety). The PI must review the hazardous nature of the animals with the animal husbandry staff via an Hazardous Agent Information Sheet (HAIS) during a scheduled meeting.  This and other animal research related forms are available through MCW's intranet site, InfoScope by searching for keywords “brc forms.”  Contact the BRC for more information.

Radioactive Materials

• The use of radiation and radioactive material at MCW and Froedtert Memorial Lutheran Hospital (FMLH) must be done with the prior approval of the Radiation Safety Committee. Clinicians wishing to apply for authorization to use radiation or radioactive material should read the Guidelines for the Clinical Use of Radioactive Materials and Radiation-Producing Machines (pdf), complete the appropriate form (see Radiation Safety Research Application Process Flowchart to determine which form is necessary), and submit the application to the Office of Radiation Safety.  For questions, contact the Radiation Safety Office at 414-955-4374 or email Rad_Safety@mcw.edu

• Visit the Radiation Safety Office Web site for more information.

Infectious Agents

• Contact the Biological Safety Officer at 414-955-8060 or email safetyinfo@mcw.edu

• Visit the IBC Web site for more information on starting to work with biohazardous materials.

Chemicals

• Contact the Assistant Chemical Hygiene Officer in the Environmental Health & Safety Office at 414-955-5959 or email safetyinfo@mcw.edu