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Funding Proposals Procedure Guide

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eBridge Procedure Guide - Funding Proposals

Scroll down and click on the link to view an instructional document related to each activity necessary to complete a Funding Proposal - this guide is general and not specific to any type of proposal. The documents are in alphabetical order.

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2013 Healthier Wisconsin Partnership Program

This links to a page that offers several resources for those who will be submitting a HWPP Funding Proposal in July 2013, including a Guide with the correct answers for questions in eBridge, and a checklist of activities you must complete to submit successfully.

Linking an AUA to a Funding Proposal Budget

When linking an Animal Use Application (AUA) to a Funding Proposal (Grants & Contracts) budget within eBridge, you are identifying a funding source for your research.

Agree to Participate

Instructions for the Principal Investigator (PI) and Other Faculty and Staff (OFS) to complete the activity "Agree to Participate".

Logging In

Review the "Logging In" process from both on site and off site.

Approve Center Affiliation

Instructions for the "Center Approver" to complete the activity "Approve Center Affiliation".

Page L Compliance - Validation

Page L, Compliance, asks questions about the content of your research and notifies "Ancillary Committees" of any potential review they must complete.

Approve Resources

Instructions for the Primary Department Approver (PDA) to complete the activity "Approve Resources".

Page W Personnel Cost Calculations

Page W is where you enter all salary and effort information for those on your budget. This instruction explains how the numbers are calculated in eBridge.

Changing the Compensation Schedule

Only the Primary Department Administrator (PDA) can create/change a Compensation Schedule.

Prepare Funding App for Submission

Steps to take prior to submitting a funding proposal.

Choosing an Oracle Cost Center

Page T, Question 4.0 of the budget SmartForm asks for the Oracle Cost Center.

Primary Department Official Approves the Application

Steps to take for the Primary Department Official (PDO) to complete the "Approves the Application" activity in a funding proposal.

Creating a Budget

Creating and editing a budget in a Funding Proposal.

Reconcile Award

If the award amount is different than the proposed amount, the funding proposal will go to the “Awarded Pending Reconciliation” state.

Creating a Funding Proposal

Steps for creating a new funding proposal in eBridge.

Removing Personnel From a Funding Proposal

In the Funding Proposal, Page A, Question #6 reads – “Are there other MCW or Non-MCW Personnel associated with this Funding Proposal who will be included on the budget?”

Creating a Subcontract Budget

Steps to create a Subcontract Budget in a Funding Proposal.

Searching for a Budget

How to search for a Funding Proposal Budge.

Division Official Approve the Application

Steps for the Division Official (DivO) to "Approve the Application" (Funding Proposal).

Searching for a Funding Proposal

How to search for a Funding Proposal.

FCOI-R Training Record Display

How a PI's Financial Conflict of Interest-Research (FCOI-R) training record displays in eBridge.

Searching for a Subcontract Budget

How to search for a Funding Proposal Subcontract Budget.

Filtering Options

eBridge users have several “Filtering Options” that are available for all eBridge modules. You can filter not only by “text”, but also by “dates”, “date with a time” and “comparison operators” such as greater than, less than and/or equal to.

Send Agree to Participate Instructions to OFS

Send Agree to Participate Instruction to Other Faculty and Staff (OFS).

Forward Completed Application to DivO/PDO

Instructions for the Principal Investigator (PI) to submit the application by completing the activity "Forward Completed Application to DivO/PDO".

Send Approve Affiliation Instructions to CA

Complete the activity "Send Approve Affiliation Instructions".

Hide Show Errors

Using the "Hide/Show Errors" feature in a funding proposal SmartForm to verify that all required questions have been answered.

Send PDA Notification

How to complete the activity "Send PDA Notification".

JIT Requests from Sponsor

How to complete "JIT" and "Change Requests" from a Sponsor.

SFI Form - Uploading into eBridge

Instructions to access and upload your Significant Financial Interest (SFI) form into eBridge.

Linking a PRO to a Funding Proposal Budget

When linking a Human Research Protocol (PRO) to a Funding Proposal (Grants & Contracts) budget within eBridge, you are identifying a funding source for your research.

View SF424 to Generate a Completed SF424

View SF424 to generate a completed SF424 Application.

Procedure Guides

For specific instructions on submitting an application, choose from the following Procedure Guides below. Each document is in pdf format and will open in a new window within your web browser.

NIH Federal

Procedure Guides developed by the Office of Grants and Contracts to assist with the NIH application submission process.

Internal Sponsors

Procedure Guides developed by the Office of Grants and Contracts to assist with internal sponsor (MCW) application submissions in eBridge.

Non-NIH Federal

Procedure Guides developed by the Office of Grants and Contracts to assist with non-NIH Federal application submissions.

Complete List of GCO Procedure Guides

The Medical College of Wisconsin Office of Grants and Contracts Complete List of Procedure Guides.

Non-Profit, Foundations, Gifts

Includes Procedure Guides for various funding sources, i. e., endowment distributions, research gifts and contributions.

eBridge Procedure Guide for Funding Proposals

Each "Guide", to the left, displays an icon that is labeled with those roles for which the instruction is relevant. The abbreviations used in eBridge, and the corresponding role name, are listed below.

Principal Investigator

Principal Investigator & Other Faculty and Staff

Budget Specialist

Primary Department Administrator

Division Official

Primary Department Official