Name

Responsibilities

Mahendr S. Kochar MD
Executive Director, MCWAH
Sr. Associate Dean, GME
kochar@mcw.edu
414-456-4575

• Liaison with the MCW Chairs, Deans, Program Directors and Hospital Leaders
• Ensures accreditation of all of the MCWAH GME Programs
• Liaison with the ACGME as the Designated Institutional Official (DIO)
• Adjucates residents appeals against dismissal or non-renewal
• Provides liaison with and leadership in various medical organizations and associations as necessary

• Develop, evaluate and maintain all systems necessary to ensure appropriate funding, billing and payment for 750 housestaff participating in 101 GME programs
• Evaluate, prioritize and supervise the work effort of the GME staff
• Implement changes in existing systems to increase productivity. Eliminate non essential projects
• Develop and administer the MCWAH Budget and the MCW/ GME Budget

• Handle all risk-related events
• Develop curricila and coordinate teaching of patient safety to medical students and housestaff
• Publish on Patient Safety and RIsk Management 
• Consult on managing risk
• Provides educaion to housestaff about risk-related topics
• Claims & Lawsuit Management
•  Risk Financing
• Reviews GME agreements
• Facilities housestaff appeals
• Collaborates with affliated hospitals on housestaff quality of care issues
• Patient safety education

Linda Demitros

Sr. Administrative Assistant III

ldemitro@mcw.edu

414-456-4571

•  Assistant to Dr. Kochar
• Schedule Dr. Kochar's Patient Appointments
• Monitor ACGME WebADS and download pertinent information for Dr. Kochar once weekly
• Minutes for the Education and related committees
• GME Website Support 
• Housestaff Directory and Handbook
• Organize many aspects of Incoming housestaff Orientation
• Chief Residents Symposium, MCWAH/GME Retreat and Practice Management Seminars

• Verification of Employment
• Credentialing Coordinator
• Background Information Disclosure (BID) coordinator
• Caregiver background checks (WI only)
• NPI Number Compliance
• Resident Spouse Association (RSA) liaison
• Housing Coordinator liaison
• Assist staff with a large variety of administrative projects, including mailings and GMEL audits

• Caregiver Background Checks (All except Wisconsin)
• Malpractice Insurance Verifications
• Temporary Educational Permits (TEPs)
• Certificates of  Post-Graduate Training (CPGT)
• Rosters (Interim & Final);
• WI License (Compliance Tracking, Issues & renewals)
• DEA Numbers (compliance)
• Payroll Notification Forms (PNF)/Assignment changes
• Organize many aspects of Incoming housestaff Orientation

Shannon Gorman

Program Manager

GME Reimbursement

sgorman@mcw.edu

• Develop and manage all systems needed to provide the Affiliated Hospitals with information and documentation to optimize their GME Reimbursement 
• Maintain a thorough knowledge of CMS and HRSA regulations. Implement changes in current systems to accommodate Medicare Reimbursement rule changes
• Maintain effective working relationship with programs and hospitals in reference to GME reimbursement issues.

• Compumax Software Support
• GMELite Software Support
• GME Website Support
• IRIS Disks for Hospitals
• Liaison between GME office and MCW IS, Application Programmers
• Liaison with AMA on IPM Program
• Liaison with New Innovations
• New Innovations Level 6 support & NI users group Facilitator
• Office Hardware/Software Support
• RIS Database System Support
• Housestaff Email Compliance Issues

Project Coordinator

djafuta@mcw.edu

• MHA/FUND Issues
• Allocation/Funding Issues
• Bills to Departments & Affiliated Hospital
• ACLS/BLS
• Leave of Absences
• Supplemental Pay
• Grade Level changes, terminations, mid-year starters
• Working Condition Fringe Benefit

• Accounts Payable-issue approved checks
• Accounts Receivable—bank deposits, payment and processing of invoices in QuickBooks, A/R Aging
• Assistance with Bills to Depts. & Affiliated Hospitals
• Reconcile Bank Statements - general, payroll
• Manage Monthly Financial Statements and Annual Audits
• Health/Dental/Vision Insurance Enrollment
• Life and Long Term Disability Insurance Claims
• Insurance Bills
• COBRA
• Workers Compensation Issues
• Various Monthly Audits
• AMA and WMS Membership

• Administrative Assistant to Dr. Kochar and all related duties
• ACGME Internal Reviews (Anes - Pathology)
• Coordinate prepare minutes of GMEC/HHWC/IRC Meetings
• Twice yearly; request and maintain duty hour reports from all MCWAH program

Joan Ward
Administrative Assistant I (Part-Time, 18 Hrs/Wk)
jmward@mcw.edu 

414-456-4393

• Assist with Data Entry Projects
• Assist with general correspondence, reports and memos
• Assist with phones
• Assist with verification letters
• Assist staff with auditing projects
• Assist staff with mailing, tracking and follow-up projects
• Assist staff with ongoing and monthly projects
• Miscellaneous filing
• Distribute mail and process outgoing mail

• Visa Issues/ECFMG
• Elective Rotation Forms
• Non-MCWAH Assignment Forms
• GME Lite (Tracking Files & Some Support)
• Pager Issues
• NRMP
• Coordinate MCWAH Program Coordinator Retreat
• Process housestaff payments for education expense through MCW payroll
• Serve as the administrator on internal review teams

•  Assist in ACGME accreditation of GME programs, including the ACGME six core competencies and curriculum/assessment documentation
• Present seminars for chief residents and program coordinators
• Assist Education Committee to create and design curriculum for MCWAH seminars
• Participate in Internal Review process and administer it
• Present at GME National academic conferences (AAMC, ACGME)