[View Vacation Policy]
As a full-time employee, you earn vacation each pay period. Non-exempt employees may only use vacation after completion of the first six months of employment. No vacation advances are allowed. That is, vacation must be earned before it can be used. Employees may carry forward a balance not to exceed one year’s accrual into the new calendar year. Time earned in excess of one year’s annual accrual must be used prior to the end of the calendar year, or excess time will be forfeited. Please see the Paid Time Off policy for a listing of earned vacation, which is based upon employee classification and years of service.
All vacation must be scheduled and approved in advance by your supervisor. Failure to obtain prior approval may result in disciplinary/corrective action. Your department supervisor will attempt to grant your request(s) for vacation each year. However, department operating requirements may preclude vacations during certain defined periods of the year. See your supervisor to determine if such conditions exist in your department.
Employees terminating their employment with MCW will receive earned, unused vacation pay as outlined in the Paid Time Off policy.
[View Holiday Policy]
Employees in pay status are awarded eight regular holidays per year. Employees must be in pay status before and after a regular holiday (e.g., must receive pay for the day before and the day after) to be paid for the holiday. As with vacation, part-time staff employees earn holiday leave on a prorated basis. Please refer to the Paid Time Off policy for a listing of regular holidays awarded to full and part-time employees.
In addition to the formal holidays listed in the policy, a floating holiday is earned by employees in pay status on the first workday in January and the first workday in July. Floating holiday leave must be scheduled and approved in advance by your supervisor. Accrued, unused floating holiday time will be paid out upon separation from employment with MCW. Floating holidays must be used in the calendar year which they are earned or they are forfeited.
Some offices and departments will remain open on holidays. If you are required to work on a holiday, you will receive pay for the actual hours worked in addition to holiday pay.
Some MCW employees may be located at affiliated institutions where closings occur on federal holidays which are not recognized by MCW. Those employees may use vacation or floating holiday time for such occasions.
[View Sick Time Policy]
MCW’s sick leave information is listed in the Paid Time Off policy and is intended to protect employees from loss of pay as a result of personal illness or injury. Sick leave is not an extension to, or type of, vacation; it is a form of “benefit” provided by MCW as income protection in the event of illness or injury. Sick leave may also be used for medical appointments and when employees need to care for an immediate family member.
Full-time and part-time employees accrue sick leave. Part-time employees accrue sick leave on a prorated basis. Sick leave must be earned prior to use and is paid at 100% of salary. Please see the Paid Time Off policy for a listing of accrued sick leave, which is based upon employee classification.
Employees must notify their immediate supervisor at the beginning of each work day if they are unable to report to work. Supervisors may require a physician’s statement to substantiate absences; however, this does not excuse the absence.