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Creating an Animal Amendment - AA

Instructions

  1. Log in to eBridge. (For assistance with your password when logging in to eBridge, please contact the eBridge Help Desk.)
  2. Select My Home from the upper right portion of the screen.
  3. Select Study Staff role from the upper left portion of the screen (orange bar).
  4. Locate the Animal Use Application (AUA) you wish to amend by selecting either the Animal Studies tab or Animal Submissions near the MCW logo at the top of your screen.
    1. From the Animal Studies tab:
      1. Select the Name in green letters to navigate to the existing AUA Workspace.
    2. From Animal Submissions:
      1. Select Approved tab.
      2. Select the Name in green letters to navigate to the existing AUA Workspace.
  5. Click the button New Animal Amendment from the left-hand, gray shaded column in the AUA Workspace.
  6. Complete the Animal Amendment SmartForm. This abbreviated form acts as a coversheet summarizing the changes to be instituted in the AUA.
  7. Navigate through each AA SmartForm page using the Continue button.
  8. Click Finish; this will bring you to the newly created Animal Amendment (AA) Workspace. This will not submit the AA for IACUC review.
    1. eBridge will generate a copy of the approved AUA to be modified with this AA. Please wait until the copy process finishes.
    2. Refresh your browser occasionally and the Current State (identified in the upper left corner in a green box) will change from Copying Modified AUA to Pre Submission when the copy process is complete.
  9. Select Edit Modified AUA from the left-hand, gray shaded column in the AA Workspace.
  10. To incorporate changes to the AUA, navigate through each SmartForm page using the Continue button OR use the Jump To drop down menu located in the mint green bar near the top center of the screen to find the section(s) you wish to modify.
    1. After entering information and answering questions on a SmartForm page, remember to click Save in the mint green bar before moving on to the next screen.
    2. Questions marked with a red asterisk (*) require a response.
    3. Answering Yes or No to questions with radio buttons may cause the related sub-questions to disappear; this indicates that a response is no longer required based off of the answer to the previous question.
    4. Click Select or Add to enter information such as a name, location, substance or other data when entering multiple lines in a table.
    5. Click Delete in the appropriate line to remove a single name, location, substance or other data from those tables.
  11. Use the Help Text provided along the right-hand column of each SmartForm page for guidance regarding particular questions. Look for dagger symbols () in questions which highlight that Help Text is available for key areas.
  12. Click Hide/Show Errors before submission to check for any discrepancies and/or required answers which were left blank. (This feature will be especially useful for study personnel preparing animal use submissions on behalf of the Principal Investigator (PI) to clear errors before the PI attempts to submit.)
  13. Select Exit or Finish from the Final Check & Submission Instructions SmartForm page to return to the AA Workspace. This will not submit the AA for IACUC review.
  14. Select Submit Amendment to send the AA (and modified AUA) to the IACUC to begin the review process. This final step ensures that the changes were complete and it is ready for IACUC review.
    1. A pop-up window will appear requiring the Principal Investigator (PI) to read the assurances and click the box next to each one.
    2. Select Ok.

If you wish to save your work and return to complete the AA later:

  1. Select Exit from the mint green bar.
    1. Select Yes if a pop-up window appears prompting you to save changes before exiting.
  2. If you are leaving your computer, log off or lock your computer to assure that no one has access to your eBridge account while you are away.

To return to the AA after logging off (not yet submitted):

  1. Log into eBridge.
  2. Select My Home from the upper right-hand corner of the screen.
  3. Select the Pre Submission tab.
  4. Select the Name of the AA in green writing to navigate to the AA Workspace.
  5. Select Edit AA or Edit Modified AUA from the left-hand column of the AA Workspace.
  6. Use the Jump To drop down menu located in the mint green bar near the top center of the screen to find the section you wish to modify.
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© 2014 Medical College of Wisconsin
Page Updated 04/02/2014