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Creating an Annual Renewal(AR)

Instructions

  1. Log in to eBridge. (For assistance with your password when logging in to eBridge, please contact the eBridge Help Desk.)
  2. Select My Home from the upper right portion of the screen.
  3. Select Study Staff role from the upper left portion of the screen (orange bar).
  4. Locate the Animal Use Application (AUA) you wish to renew by selecting either the Animal Submissions tab (to the right of In Review - Animal Submission) or Animal Submissions near the MCW logo at the top of your screen.
    1. From the Animal Submissions tab:
      1. Select the Name in green letters to navigate to the existing AUA Workspace.
    2. From Animal Submissions:
      1. Select Approved tab.
      2. Select the Name in green letters to navigate to the existing AUA Workspace.
  5. Click the button New Annual Renewal from the left-hand, gray shaded column in the AUA Workspace.
  6. Complete the Annual Renewal SmartForm.
  7. Navigate through each SmartForm page using the Continue button OR use the Jump To drop-down menu located in the mint green bar near the top of the screen to locate the section(s) you wish to modify.
    1. After entering information and answering questions on a SmartForm page, remember to click Save in the mint green bar before moving on to the next screen.
    2. Questions marked with a red asterisk (*) require a response.
  8. Use the Help Text provided along the right-hand column of each SmartForm page for guidance regarding particular questions. Look for dagger symbols () in questions which highlight that Help Text is available for key areas.
  9. Click Hide/Show Errors before submission to check for any discrepancies and/or required answers which were left blank. (This feature will be especially useful for study personnel preparing animal use submissions on behalf of the Principal Investigator (PI) to clear errors before the PI attempts to submit.)
  10. Select Finish; this will bring you to the newly created Annual Renewal Workspace. This will not submit the AR for IACUC review.
  11. Select Edit Annual Renewal from the left-hand, gray shaded column in the Annual Renewal Workspace if there are additional modifications you wish to make.
  12. Select Exit or Finish from the Final Check & Submission Instructions SmartForm page to return to the Annual Renewal Workspace. This will not submit the Annual Renewal for IACUC review.
  13. Select Submit Annual Renewal to send the Annual Renewal to the IACUC to begin the review process. This final step ensures that the changes were complete and it is ready for IACUC review.
    1. A pop-up window will appear requiring the Principal Investigator (PI) to read the assurances and click the box next to each one.
    2. Select Ok.

If you wish to save your work and return to complete the Annual Renewal later:

  1. Select Exit from the mint green bar.
    1. Select Yes if a pop-up window appears prompting you to save changes before exiting.
  2. If you are leaving your computer, log off or lock your computer to assure that no one has access to your eBridge account while you are away.

To return to the Annual Renewal after logging off (not yet submitted):

  1. Log into eBridge.
  2. Select My Home from the upper right-hand corner of the screen.
  3. Select the Pre Submission tab.
  4. Select the Name of the AR in green writing to navigate to the Annual Renewal Workspace.
  5. Select Edit Animal Study from the left-hand column of the Annual Workspace.
  6. Use the Jump To drop down menu located in the mint green bar near the top center of the screen to find the section you wish to modify.
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Page Updated 10/03/2014