eBridge Support

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Interpreting the Current eBridge "State" of an Animal Submission

The image below is a high level view of the review process - start to finish. The table below it provides a summary of the various States of an eBridge animal submission and the activities associated with them. A State is the place in the review process where a submission rests. Not all States have activities associated with them.

 

 

 Pre Submission

eBridge Inbox:

 PI and SS (with edit access)

Focus:

 Initiate the animal use submission, answer SmartForm questions, check for errors

Moving Forward:

 PI only - choose activity button "Submit [type of submission]"

 

 Department Review

eBridge Inbox:

 Department Reviewer (individual with role)

Focus:

 Evaluates/approves validity of the departmental funds associated with the AUA

Moving Forward:

 Department Reviewer enters decision - Changes Requested or Approve

 

 RSS Review

eBridge Inbox:

 Research Support Specialist (RSS) - an IACUC Office staff member

Focus:

 Conducts preliminary read-through for clarity and completeness

Moving Forward:

 RSS requests changes, forwards to Vet Review, or forwards to the IACUC Coordinator

 

 Vet Review

eBridge Inbox:

 Veterinarian

Focus:

 Reviews and evaluates submission as a whole

Moving Forward:

 Vet requests changes or forwards to IACUC Coordinator to route to IACUC review

 

 IACUC Coordinator Review

eBridge Inbox:

 IACUC Coordinator - IACUC Office Staff Member

Focus:

Evaluates the animal use submission to determine route of review (Full Committee Review, Designated Review, or Administrative Processing*)

Moving Forward:

 IACUC Coordinator assigns reviewer(s) based on Pre Review feedback on behalf of the IACUC Chair (*Note: Some amendments may be processed administratively.)

 

 Pending Designated Member Review

eBridge Inbox:

 N/A

Focus:

Entire IACUC is notified via email and has ability to call for Full Committee Review (FCR)

Moving Forward:

Automatic timer transitions the submission to Designated Review OR an IACUC member sends to FCR

 

 Designated Review

eBridge Inbox:

 One IACUC member (as assigned)

Focus:

 Reviews and evaluates submission, including training & qualifications

Moving Forward:

 Designated Reviewer requests changes or enters decision for approval; alternatively, the reviewer sends to Full Committee Review

 

 In Designated Review Awaiting Letter

eBridge Inbox:

 IACUC Coordinator - IACUC Office staff member

Focus:

 Cross-check for completeness, publish change requests (if any)

Moving Forward:

 IACUC decision recorded in the History Log, IACUC Coordinator prepares decision letter and forwards it to the IACUC Chair (if applicable)

 

 Full Review

eBridge Inbox:

 Primary and Secondary Reviewers (Two IACUC  members, as assigned)

Focus:

 Review and evaluate submission, including training & qualifications

Moving Forward:

 Enters Primary or Secondary Review decision

 

 Review Processing

eBridge Inbox:

 IACUC Coordinator - IACUC Office staff member

Focus:

 Cross-check for completeness, publish change requests (if any) OR schedules for next available full committee meeting agenda

Moving Forward:

 Sends change requests to PI/SS OR schedules for next available full committee meeting

 

 In Full Committee Meeting

eBridge Inbox:

 IACUC Coordinator - IACUC Office staff member

Focus:

 Pending review at an IACUC meeting (date of meeting displayed in AUA/AA Workspace)

Moving Forward:

 Records IACUC deliberation notes and decision following meeting for the minutes; prepares decision letter and forwards to the IACUC Chair

 

 Changes Requested By Reviewers and Committee

eBridge Inbox:

 PI/SS

Focus:

 Respond to change requests in AUA and modify AUA content accordingly

Moving Forward:

 PI or SS with edit access click "Submit Changes"

 

 Tabled

eBridge Inbox:

 PI and SS with edit access

Focus:

 Respond to change requests, modified AUA content

Moving Forward:

 PI or SS with edit access clicks "Submit Changes"; submission will be scheduled for the next available full committee meeting agenda

 

 Approved

eBridge Inbox:

 N/A

Focus:

 Documents approved animal research, PI/SS can initiate renewals and amendments

Moving Forward:

 AUA remains "Approved" until the PI chooses to terminate it or until the 3-Year Renewal Expiration Date (or Annual Renewal Expiration Date for USDA regulated species) occurs without re-approval by the IACUC

 

 Terminated

eBridge Inbox:

 N/A

Focus:

 AUA was actively terminated by (or on behalf of) the PI; no animal activities may occur

Moving Forward:

 If the PI wishes to re-initiate animal research similar to that in the terminated AUA, the PI has the ability to copy the AUA or create a template; the terminated AUA will be maintained for historical purposes in eBridge for a minimum of 3 years

 

 Expired

eBridge Inbox:

 N/A

Focus:

 AUA expired at the time of renewal; no animal activities may occur

Moving Forward:

 If the PI wishes to re-initiate animal research similar to that in the expired AUA, the PI has the ability to copy the AUA or create a template; the expired AUA will be maintained for historical purposes in eBridge for a minimum of 3 years

 

Abbreviations

Coor - IACUC Office Coordinator

DR - Designated Review(er)

FCR - Full Committee Review

PI - Principal Investigator

RSS - Research Support Specialist

 

 

 

 

 

 

 

 

 

 

 

How to Read the Chart

Can't figure out what's happening to your Animal Submission in eBridge? The "State" of your submission is the indicator for where it is in the review process. You can find the "State" in the upper left area of your submission's Workspace (see image below for examples). 

This chart lists all the possible "States". Find the "State" on your submission, then locate that "State" on this chart. Each "State" on the chart has the following information:

eBridge Inbox - This tells you the "Inbox" in which the submission currently resides. This is the same as who "owns" it at this time and it is that person who needs to complete some type of action so that the submission will move forward.

Focus - This tells you the activity/action that needs to be completed while in this "State".

Moving Forward - This tells you the options for where the submission may go next.

 

Examples of "States" and how they display on the submission Workspace.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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Page Updated 04/02/2014