eBridge Support

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eBridge Unavailable September 11-14

The eBridge system will be unavailable for three days in September 2014 to install a major framework upgrade from the vendor.  The work during this downtime will include the following:

  • Migration to new Virtual Servers with an upgraded operating system and SQL Database version.
  • Provision for fixes, enhancements, and performance improvements.

Based on feedback from the IACUC, IRB, and Grants offices, the most opportune time to bring the system offline is 7 p.m. September 11, 2014.  Following the work, availability to the system will be restored by 6 p.m. Sunday, September 14.

A final reminder will be emailed to all eBridge accounts the week of September 1.

Safety Training Moving

On August 18, computer-based safety training that is currently accessed through ANGEL, will move to MCW’s new Learning Management System (LMS), called Desire2Learn, or D2L.  Please use the browser Firefox when accessing this new application.  A D2L icon link is available from the InfoScope home page.

If you recently registered for a safety course in ANGEL and have not yet completed it, you will receive an email reminder from EHS to complete your training by August 29. If you don't finish the training by August 29, you need to re-register for the course and complete it in D2L.

If you are an MCW employee, your account will be waiting for you.  Use your MCW network username and password to access D2L. If you have trouble logging in, please contact lmshelp@mcw.edu.

Once you log in, If the safety course you need is not listed under "My Courses", contact safetyinfo@mcw.edu.  The following EHS safety courses are available:

  • Bloodborne Pathogens for Researchers
  • Bloodborne Pathogens for Clinicians (MCW only)
  • Laboratory Chemical Safety
  • rDNA for Researchers
  • Division 6.2 Packaging and Shipping
    • Category A Materials
    • Category B Materials
    • Genetically Modified Organisms
    • Dry Ice
    • Dry Liquid Nitrogen
    • Exempt Patient Specimens
    • Used Health Care Products
  • MRI Safety Training (contact Julie Peay, jpeay@mcw.edu)

7/19/14  IACUC/Researcher Profile

The Default Study Team functionality of Researcher Profile will be disabled with the July 19 production patch.  This functionality gave individuals such as PIs or Lab Managers, the opportunity to select a “default study team” that automatically populated Study Personnel in Section A 5.0 of the AUA SmartForm for each AUA the individual created.

Upon evaluation, this functionality was rarely used and the majority of individuals using it recommended it be removed from the system. They did not find it  useful.  The greater need to tailor study teams per project meant this default functionality ultimately created more work rather than less, as originally intended.

Those individuals who actively used this feature will not need to take any action following the production patch. The applicable questions in the Researcher Profile SmartForm will automatically no longer display.

5/31/14 eBridge Funding Proposal Update

Modular Offset

The May 31st, 2014, eBridge production patch includes an enhancement to the Modular Offset functionality. This change allows users to view more readily that they have exceeded the modular maximum limit ($250,000).  When entering NIH Modular Budgets into eBridge, the term "OVER" will display when the Total Direct minus Subcontract F&A exceeds the maximum module level of $250,000.  This warning appears in two places:

  • Page AH, Modular Offset.
  • In the Budget Summary area at the top of each Budget Grid page.

This new warning is specifically designed for Modular Budgets with the $250,000 maximum. eBridge will NOT display "OVER" if the NIH opportunity has a modular limitation that is less than $250,000, such as for a R03 or R21 budget.  To understand the modular limits for specific application types, please consult the RFA/RFP instructions for the specific NIH opportunity to which you are applying.

4/12/2014 eBridge Production Patch

Effective April 12, 2014, several enhancements, updates, and/or changes were made in the eBridge production patch. 

Elimination of Animal Ordering and Animal Maintenance Pages from Funding Proposal Budget and Subaward Budget SmartForms

The April 12th eBridge Production Patch includes the removal of Pages AA and AB, Animal Ordering and Maintenance, respectively, from both the primary Budget and Subaward Budget SmartForms.  For existing funding proposal budgets, the data from these pages will be migrated to Page Y, Supplies.  For new budgets in eBridge, enter animal costs on Page Y using the appropriate expenditure type: 603200 Animal Acquisition; 603250 Animal Care; 631300 Animal Food; or 603260 Fish Ecosystem.

Change of Functionality in Page AC, Travel

The line item calculations of the cost per person per trip will be removed from Page AC, Travel. The calculating function was rarely used, with most eBridge users opting to enter the total cost.  Going forward, select the appropriate travel expenditure type from the drop-down, enter a descriptor (required) and the total cost per period.

Changes to Accommodate Non-Human Subjects Research

Pages L and Q in the funding proposal SmartForms will be updated to accommodate the determination and justification that research involving human data and/or biological specimens is, in fact, non-human subjects research.  The SF424 Application Guide directs that “[i]f your proposed research involves the use of human data and/or biological specimens, you must provide a justification for your claim that no human subjects are involved in the protection of Human Subjects section of the Research Plan.” This justification should be added on page Q, question 2.1 in eBridge.

The changes on Page L will add the new compliance category to Question 1.0: “Non-Human Subjects Research with human data and/or biological specimens.”  The selection of this category will require the upload of the IRB determination letter at Question 1.2.  When the funding proposal is for an NIH SF424 application (i.e. Page C, Question 6.0 = Yes), then Page Q, Question 2.1 will become a required attachment.

2/15/2014 eBridge Production Patch

Effective February 15, 2014, several enhancements, updates, and/or changes were made in the eBridge production patch.  Please select the eBridge modules you are interested in reviewing:


Funding Proposals

New NIH Salary Cap

In accordance with the recent Executive Order 13655,  the Executive Level II pay scale cap has increased 1% from $179,700 to $181,500.   This salary cap is utilized by the NIH and some other federal agencies, and will be applied to awards issued on or after January 12, 2014.  The new cap will be available for proposals in eBridge after the February 15, 2014 production patch.  Projects with an award date on or before January 11, 2014 will continue to apply the $179,700 cap.  Projects with an award date on or after January 12, 2014, including all new applications submitted after February 15, 2014, are subject to the Executive Level II salary cap of $181,500.

On or after February 16, 2014, you can apply this revised cap in eBridge if your Funding Proposal is in an editable state (e.g.,  Presubmission, Changes Requested).  To do so, please go to Page W of the budget and select "Save". This activates the recalculation of all amounts on Page W and will automatically update your budget. You may then need to adjust your other budget pages.  If your budget is in an uneditable state (e.g. Pending Sponsor Decision), you will be able to apply the revised cap during Reconciliation.  If you are creating a new federal, federal pass-through or AHW budget on or after February 16, 2014, no additional action will be necessary to implement the revised cap because eBridge will default to the revised cap.  If you have any questions, please contact the GCO Analyst who supports NIH applications for your department, or the eBridge Help Desk Help-eBridge@mcw.edu, or 414-955-8476).


Human Research Projects

Modified Jump-To Menu

The Jump-To menu has been redesigned to complement the Version 3 SmartForm questions and to use current terminology; referring to “projects” of all types rather than clinical drug trial “studies” and “subjects” rather than “participants”.  Most notably, the Section names have been shortened and changed to be more specific to the content within each section.


Text Change to PRO SmartForm Question 3.1.3

Question 3.1.3 is no longer a sub-question of 3.1.2 but now a separate question.


New Notification When the PI Submits a Project

We previously added a function that allows project team members to notify the PI when a project was ready for submission. We received feedback that you would like to be notified when the PI has submitted the project.

We have repurposed an existing email that is sent to Project Team Members who are added to new projects in eBridge. We added a statement in this email to indicate that the PI has submitted this new project. This updated email alleviates the need to go back into eBridge and check to see if the PI has submitted the project.

Date Modified Column Removed

The “Date Modified” column under the Human Submissions tab in eBridge was not useful information for study teams.

We have removed the "Date Modified" column from all tabs on the Humans Submissions, Amendments, Continuing Progress Reports and Reportable Events project lists.


Display of Project Title Added to Upper Right Corner for AMEs/CPRs

When working on multiple Amendment or CPR submissions in eBridge, it can be difficult to tell which project the submission belongs to from within the SmartForm.

We have added the project title to display above the AME/CPR ID in the upper right corner of the SmartForm. 


Change in Breadcrumb to Distinguish Between Project and CPR

Navigating using the breadcrumb is not useful when the project title is repeated twice; first for the project (PRO SmartForm) and second for the open CPR submission.

We have changed the breadcrumb for the CPR to display "Continuing Progress Report for [PRO ID number displayed here]" so you can differentiate between the PRO workspace and the CPR workspace in the breadcrumb.

Example:  Human Submissions  >  Project Title  >  Continuing Progress Report for PRO000XXXXX


IBC Applications

If you use a Biosafety Cabinet, you will select its type in Section D, Part II, Question 2.0. Upon selecting Add, a pop-up appears. Question 2.0 asks you to Select the Biosafety Cabinet that you will be using in this location.  You click on the Select button and a list of possible cabinets appears for that location in the laboratory or storage facility.  This list was not all-inclusive and many people were not finding their specific Biosafety Cabinet. 

On February 15, the new choice of Other is available when the Biosafety Cabinet you are using cannot be found on the list. If you select Other, you have to complete the information about it in the subsequent questions. The Other option is found on the last page of the chooser, all the way at the bottom. Please contact safetyinfo@mcw.edu for questions.

© 2014 Medical College of Wisconsin
Page Updated 08/14/2014