eBridge Support

Creating a 3-Year de novo Renewal Animal Use Application (AUA)

Instructions

1. Log in to eBridge. (For assistance with your password when logging in to eBridge, please contact the eBridge Help Desk.)
2. Select "My Home" from the upper right portion of the screen.
3. Locate the Animal Use Application (AUA) you wish to amend by selecting either the "Animal Studies" tab (to the right of My Inbox) or "Animal Submissions" near the MCW logo at the top of your screen.
   1. From the "Animal Studies" tab:
      1. Select the Name in green letters to navigate to the existing AUA Workspace.
   2. From "Animal Submissions":
      1. Select "Approved" tab.
      2. Select the Name in green letters to navigate to the existing AUA Workspace.
4. Click the button "New 3 Year de Novo" from the left-hand, gray shaded column in the AUA Workspace.
5. Complete the Summary Information SmartForm page. The Summary Information SmartForm page acts as a report summarizing the progress that has occurred with the AUA.
6. Select "Ok"; this will bring you to the newly created 3-Year Renewal AUA Workspace. This will not submit the 3-Year Renewal for IACUC review.
   1. eBridge will generate a copy of the approved AUA to be modified with this renewal. Please wait until the copy process finishes.
   2. Refresh your browser occasionally and the Current State (identified in the upper left corner in a green box) will change from "Copying 3 Year de Novo" to "Pre Submission" when the copy process is complete.
7. Select "Edit Animal Study" from the left-hand, gray shaded column in the 3-Year Renewal AUA Workspace.
8. Navigate through each SmartForm page using the "Continue" button.
   1. After entering information and answering questions on a SmartForm page, remember to click “Save” in the mint green bar before moving on to the next screen.
   2. Questions marked with a red asterisk (*) require a response.
   3. Answering Yes or No to questions with radio buttons may cause the related sub-questions to disappear; this indicates that a response is no longer required based off of the answer to the previous question.
   4. Click “Select” or “Add” to enter information such as a name, location, substance or other data when entering multiple lines in a table.
   5. Click “Delete” in the appropriate line to remove a single name, location, substance or other data from those tables.
9. Use the Help Text provided along the right-hand column of each SmartForm page for guidance regarding particular questions. Look for dagger symbols (†) in questions which highlight that Help Text is available for key areas.
10. Click “Hide/Show Errors” before submission to check for any discrepancies and/or required answers which were left blank. (This feature will be especially useful for study personnel preparing animal use submissions on behalf of the Principal Investigator (PI) to clear errors before the PI attempts to submit.)
11. Select "Exit" or "Finish" from the Final Check & Submission Instructions SmartForm page to return to the 3-Year Renewal AUA Workspace. This will not submit the 3-Year Renewal AUA for IACUC review.
12. Select "Submit Application" to send the 3-Year Renewal AUA to the IACUC to begin the review process. This final step ensures that the changes were complete and it is ready for IACUC review.
    1. A pop-up window will appear requiring the Principal Investigator (PI) to read the assurances and click the box next to each one.
    2. Select "Ok."

If you wish to save your work and return to complete the 3-Year Renewal AUA later:

1. Select "Exit" from the mint green bar.
   1. Select "Yes" if a pop-up window appears prompting you to save changes before exiting.
2. If you are leaving your computer, log off or lock your computer to assure that no one has access to your eBridge account while you are away.

To return to the 3-Year Renewal AUA after logging off:

1. Log into eBridge.
2. Select "My Home" from the upper right-hand corner of the screen.
3. Select the "My Inbox" tab.
4. Select the Name of the AA in green writing to navigate to the 3-Year Renewal AUA Workspace.
5. Select "Edit Animal Study" from the left-hand column of the 3-Year Renewal AUA Workspace.
6. Use the "Jump To" drop down menu located in the mint green bar near the top center of the screen to find the section you wish to modify.