eBridge Support

Copying an Animal Use Application (AUA) or Creating an AUA Template

It is possible to copy an entire Animal Use Application (AUA) for use in generating a new study (or multiple studies). This "copy" feature allows the user to focus on customizing the pre-populated text within the SmartForm rather than re-type the content altogether.

Copying an AUA without creating a template is useful when only a single AUA will be generated. If more than one AUA will be generated with a similar design (for example, if 2 or more species will be studied), Creating an AUA Template is best.

Copying an AUA

Instructions

1. Log in to eBridge. (For assistance with your password when logging in to eBridge, please contact the eBridge Help Desk.)
2. Select "My Home" from the upper right portion of the screen.
3. Locate the Animal Use Application (AUA) you wish to copy by selecting either the "Animal Studies" tab (to the right of My Inbox) or "Animal Submissions" near the MCW logo at the top of your screen.
   1. From the "Animal Studies" tab:
      1. Select the Name in green letters to navigate to the existing AUA Workspace.
   2. From "Animal Submissions":
      1. The existing AUA could be in the state of Pre Submission, Approved, Expired, Withdrawn, or Terminated
      2. If the AUA is in the state of Pre Submission: select the "In Progress" tab.
      3. If the AUA is in the state of Approved: select the "Approved" tab.
      4. If the AUA is in the state of Expired, Withdrawn, or Terminated: select the "Archived" tab.
4. Select the Name in green writing to navigate to the existing AUA Workspace.
5. Select “Copy Study” under My Activities along the left-hand, gray-shaded column within the existing AUA Workspace.
6. A new window will open.
7. Enter the New AUA name in the text box provided.
8. Choose “No” next to Copy this AUA to my templates if only a single AUA needs to be generated for review.
   1. If there are multiple similar studies that need to be generated for review from the existing AUA selected, choose “Yes” next to Copy this AUA to my templates. This will allow the study to be used as a starting point for other creating other studies. See Creating an AUA Template below for further instructions.
9. Select “OK” and the pop-up window will disappear.
10. eBridge will take time to copy over the content from the existing AUA into a new AUA; please wait until the copy process finishes.
    1. Refresh your browser occasionally and the Current State (identified in the upper left corner in a green box) will change to Pre Submission when the copy process is complete.
11. The new AUA will be created with a unique identification number and will be in the state of Pre Submission. (The new AUA will remain accessible under the My Inbox tab until it is submitted for IACUC review.)
12. Select “Edit Animal Study” to update and customize each section within the AUA to ensure it is current and correct.
13. Navigate through each SmartForm page using the "Continue" button.
    1. After entering information and answering questions on a SmartForm page, remember to click “Save” in the mint green bar before moving on to the next screen.
    2. Questions marked with a red asterisk (*) require a response.
    3. Answering Yes or No to questions with radio buttons may cause the related sub-questions to disappear; this indicates that a response is no longer required based off of the answer to the previous question.
    4. Click “Select” or “Add” to enter information such as a name, location, substance or other data when entering multiple lines in a table.
    5. Click “Delete” in the appropriate line to remove a single name, location, substance or other data from those tables.
14. Use the Help Text provided along the right-hand column of each SmartForm page for guidance regarding particular questions. Look for dagger symbols (†) in questions which highlight that Help Text is available for key areas.
15. Click “Hide/Show Errors” before submission to check for any discrepancies and/or required answers which were left blank. (This feature will be especially useful for study personnel preparing animal use submissions on behalf of the Principal Investigator (PI) to clear errors before the PI attempts to submit.)
16. Select "Exit" or "Finish" from the Final Check & Submission Instructions SmartForm page to return to the AUA Workspace. This will not submit the AUA for IACUC review.
17. Select "Submit Application" to send the AUA to the IACUC to begin the review process. This final step ensures that the changes were complete and it is ready for IACUC review.
    1. A pop-up window will appear requiring the Principal Investigator (PI) to read the assurances and click the box next to each one.
    2. Select "Ok."

Creating an AUA Template

Instructions

1. Log in to eBridge. (For assistance with your password when logging in to eBridge, please contact the eBridge Help Desk.)
2. Select "My Home" from the upper right portion of the screen.
3. Locate the Animal Use Application (AUA) you wish to copy by selecting either the "Animal Studies" tab (to the right of My Inbox) or "Animal Submissions" near the MCW logo at the top of your screen.
   1. From the "Animal Studies" tab:
      1. Select the Name in green letters to navigate to the existing AUA Workspace.
   2. From "Animal Submissions":
      1. The existing AUA could be in the state of Pre Submission, Approved, Expired, Withdrawn, or Terminated
      2. If the AUA is in the state of Pre Submission: select the "In Progress" tab.
      3. If the AUA is in the state of Approved: select the "Approved" tab.
      4. If the AUA is in the state of Expired, Withdrawn, or Terminated: select the "Archived" tab.
4. Select the Name in green writing to navigate to the existing AUA Workspace.
5. Select “Copy Study” under My Activities along the left-hand, gray-shaded column within the existing AUA Workspace.
6. A new window will open.
7. Enter the New AUA name in the text box provided.
8. Choose “Yes” next to Copy this AUA to my templates.
   1. A template AUA cannot be submitted to the IACUC. Another copy will need to be generated from the template in order to be submitted for IACUC review.
9. Select “OK” and the pop-up window will disappear.
10. eBridge will take time to copy over the content from the existing AUA into a new AUA template; please wait until the copy process finishes.
    1. Refresh your browser occasionally and the Current State (identified in the upper left corner in a green box) will change to Template when the copy process is complete.
11. The new AUA template will be created with a unique identification number and will be in the state of Template. (The template will remain accessible under the Templates tab.)
12. Select “Edit Animal Study” to update and customize each section within the AUA to ensure it is current and correct.
13. Navigate through each SmartForm page using the "Continue" button.
    1. After entering information and answering questions on a SmartForm page, remember to click “Save” in the mint green bar before moving on to the next screen.
    2. Questions marked with a red asterisk (*) require a response.
    3. Answering Yes or No to questions with radio buttons may cause the related subquestions to disappear; this indicates that a response is no longer required based off of the answer to the previous question.
    4. Click “Select” or “Add” to enter information such as a name, location, substance or other data when entering multiple lines in a table.
    5. Click “Delete” in the appropriate line to remove a single name, location, substance or other data from those tables.
14. Use the Help Text provided along the right-hand column of each SmartForm page for guidance regarding particular questions. Look for dagger symbols (†) in questions which highlight that Help Text is available for key areas.
15. Click “Hide/Show Errors” before submission to check for any discrepancies and/or required answers which were left blank. (This feature will be especially useful for study personnel preparing animal use submissions on behalf of the Principal Investigator (PI) to clear errors before the PI attempts to submit.)
16. Select "Exit" or "Finish" from the Final Check & Submission Instructions SmartForm page to return to the AUA Workspace. This will not submit the AUA because template AUAs cannot be submitted for IACUC review.
17. When the template AUA is fully updated, select “Copy Study” under My Activities along the left-hand, gray-shaded column within the template AUA Workspace. Follow the instructions above to copy the template into a new AUA ready for submission.