eBridge Support

Creating an Annual Renewal(AR)

Instructions

1. Log in to eBridge. (For assistance with your password when logging in to eBridge, please contact the eBridge Help Desk.)
2. Select "My Home" from the upper right portion of the screen.
3. Select "Study Staff" role from the upper left portion of the screen (orange bar).
4. Locate the Animal Use Application (AUA) you wish to renew by selecting either the "Animal Studies" tab (to the right of My Inbox) or "Animal Submissions" near the MCW logo at the top of your screen.
   1. From the "Animal Studies" tab:
      1. Select the Name in green letters to navigate to the existing AUA Workspace.
   2. From "Animal Submissions":
      1. Select "Approved" tab.
      2. Select the Name in green letters to navigate to the existing AUA Workspace.
5. Click the button "New Annual Renewal" from the left-hand, gray shaded column in the AUA Workspace.
6. Complete the Annual Renewal SmartForm.
7. Navigate through each SmartForm page using the "Continue" button OR use the "Jump To" drop-down menu located in the mint green bar near the top of the screen to locate the section(s) you wish to modify.
   1. After entering information and answering questions on a SmartForm page, remember to click “Save” in the mint green bar before moving on to the next screen.
   2. Questions marked with a red asterisk (*) require a response.
8. Use the Help Text provided along the right-hand column of each SmartForm page for guidance regarding particular questions. Look for dagger symbols (†) in questions which highlight that Help Text is available for key areas.
9. Click “Hide/Show Errors” before submission to check for any discrepancies and/or required answers which were left blank. (This feature will be especially useful for study personnel preparing animal use submissions on behalf of the Principal Investigator (PI) to clear errors before the PI attempts to submit.)
10. Select "Finish"; this will bring you to the newly created Annual Renewal Workspace. This will not submit the AR for IACUC review.
11. Select "Edit Annual Renewal" from the left-hand, gray shaded column in the Annual Renewal Workspace if there are additional modifications you wish to make.
12. Select "Exit" or "Finish" from the Final Check & Submission Instructions SmartForm page to return to the Annual Renewal Workspace. This will not submit the Annual Renewal for IACUC review.
13. Select "Submit Annual Renewal" to send the Annual Renewal to the IACUC to begin the review process. This final step ensures that the changes were complete and it is ready for IACUC review.
    1. A pop-up window will appear requiring the Principal Investigator (PI) to read the assurances and click the box next to each one.
    2. Select "Ok."

If you wish to save your work and return to complete the Annual Renewal later:

1. Select "Exit" from the mint green bar.
   1. Select "Yes" if a pop-up window appears prompting you to save changes before exiting.
2. If you are leaving your computer, log off or lock your computer to assure that no one has access to your eBridge account while you are away.

To return to the Annual Renewal after logging off:

1. Log into eBridge.
2. Select "My Home" from the upper right-hand corner of the screen.
3. Select the "My Inbox" tab.
4. Select the Name of the AR in green writing to navigate to the Annual Renewal Workspace.
5. Select "Edit Animal Study" from the left-hand column of the Annual Workspace.
6. Use the "Jump To" drop down menu located in the mint green bar near the top center of the screen to find the section you wish to modify.