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Using e-Bridge to submit Grants: An Update

The Department of Medicine has a continued strong presence in the Medical College’s research initiatives. As of July 1st, 2009 the department has been awarded (new) 43 Clinical Trials and 58 Grants including subcontracts.
The Department of Medicine began using the e-Bridge system to apply for Grants in March of 2009. This system is a way to streamline the application process for those applying for grants instead of doing a paper submission as previously done in the past.

The paper submission entailed a detailed process that included a lot of waiting for signatures and authorization on budgets that took time away from working on the actual science of the grant submission. Paper submissions have not completely been eliminated by use of the e-Bridge system. Renewals and Progress Reports for awarded grants also have not been included in the electronic process. So occasionally one may still have to scramble to get signatures and approvals for submission. Hopefully in future updates to the system, Renewals and Progress Reports will be included in the submission process through e-Bridge.

Through the inception of the e-Bridge system, the procedure has become streamlined to a point where faculty and staff can not only be more effective in submissions but it also opens the door for more grants to be applied for and processed. Deadlines set by the Grants and Contracts office are also easier to follow as there is a firm timeline that needs to be met (Grants and Contracts Time Regulations).

  • Less time waiting on signatures, more time working on the science

  • Easier budget process as jobs are defined more clearly for each participant working on the grant

  • Deadlines easier to be met with the Grants and Contracts office

With the e-Bridge system still relatively new to the department, Bradley Condon, Financial Analyst II in Medicine states, “For those of us working in e-Bridge and for the investigators, I think some of the long-term gains are still being realized. As people become more accustomed to e-Bridge, only then will its features and capabilities be fully realized.”

The e-Bridge system is also used for the IRB submissions throughout the college. People are learning that progress takes time and cooperation when working with an electronic system. “Everyone on the application knows that others can’t go any further in the (application) process until they have what they need to complete their part and this has enabled everyone on the application to work closer together to get the application submitted,” Char Klis, Clinical Research Coordinator I of Nephrology adds. With the addition of e-Bridge the department of Medicine will continue to have even more success in their submissions for research funding thus accomplishing better care in the future for the patients here at Froedtert and the Medical College of Wisconsin.

The future of e-Bridge and the continued success of the Department of Medicine in the area of submissions for new grants look brighter with each new submission as people become more and more accustomed with how the system works and use its advantages to their advantage.

Article by Antonio Grasso, Administrative Assistant, Nephrology
© 2014 Medical College of Wisconsin
Page Updated 06/27/2011