What is eBridge?

eBridge is a web-based software application used by the research community of the Medical College of Wisconsin/Froedtert Hospital and several of its research affiliate institutions in the review and processing of human research protocols, animal use applications (AUAs), Institutional Biosafety Committee protocols, and applications for grants and contracts.

eBridge electronically routes research projects and funding submissions for institutional approvals, and tracks the status of each research application. It integrates research functions in one central place and is publicly accessible through login authentication and with a supported browser.

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  How do I register for eBridge?
  1. Type into the address bar of your computer’s browser: http://ebridge.mcw.edu or select the eBridge link from MCW’s intranet site InfoScope.
  2. Select the “Registration” link at the upper right of the screen:


  3. Complete all required fields, indicated by a red asterisk, with your MCW employee information.
  4. Select “Register” to submit the form to the eBridge Help Desk.

    register button

Following registration, it takes up to 24 hours for your account to be activated.

The eBridge Help Desk will email you your User ID, and information on how to log in from both the MCW network and from outside the MCW network. Your eBridge password is the same as your MCW network password.

If you forget your MCW network password, call the Help Desk at 414-955-8476.  Help Desk assistance with passwords must be conducted by phone and not by email.

  How do I change or reset my password?

Your password is your MCW Network Password.  To reset your password, you will need to call the eBridge Help Desk at 414-955-4357.  Note that this is the same phone number as the MCW Information Services (IS) Help Desk.

Passwords cannot be reset through email. If no one is available to answer the call, leave a message with your phone number and a technician will return your call.

  What platforms and browsers work with eBridge?

The most up to date recommendations are available from the eBridge link Computer Specifications.  You can find this link at the lower right of the eBridge home page. 

  How do I access eBridge from outside the MCW campus?

To log into your eBridge account from outside the MCW Campus, go to the eBridge site at http://ebridge.mcw.edu and select the Login link from the upper right-hand corner. There are two possible scenarios:

If you are prompted to enter a username and password, use your MCW username and password:

  • Username: mcwcorp\username
    (NOTE: enter mcwcorp\ in front of your username. Make sure to use a \ backslash)
    Password: Your MCW Network Password

If you are prompted to enter a username, password, and domain dialog box, enter the following:

  • Username: username
    Password: Your MCW Network Password
    Domain: mcwcorp

Please contact the eBridge Help Desk if you need assistance. help-ebridge@mcw.edu or 414-955-4357



  • Ensure you meet the Browser Requirements

  • If you receive the error message “Internet Explorer cannot display the web page
    Edit the browser security settings:
    1. From your browser select Tools > Internet Options
    2. Click on the Security tab, then choose 'Custom Level'
    3. Scroll all the way down the list of options and check 'User authentication' setting
    4. When offsite: select 'Prompt for user name and password'
        When onsite: select 'Automatic logon with current user name and password'
  • Clear the cache
    Microsoft Internet Explorer
    1. From the toolbar at the top right section of your browser screen, select the following: Tools > Internet Options.
    2. From the center of the popup box, select ‘Delete’ in the Browsing history section.
    3. There are several options with check boxes. Select ‘Temporary Internet files’.
    4. After putting a check mark in that box, select ‘Delete’.
    5. That popup box closes and the original popup remains. Now select ‘OK’.
    6. Close Internet Explorer (clears cookies that are still in memory from your current browsing session)

    Mozilla Firefox
    Versions prior to 5.0

    1. From the toolbar at the top left section of your screen, select the following: Tools >  Options.
    2. Select the Advanced panel.
    3. Click on the Network tab.
    4. In the Offline Storage section, click Clear Now.
    5. Click OK to close the Options Window.

    Mozilla Firefox
    Versions 5.0 and later

    1. Go to the Firefox dropdown menu at the very upper left corner.
    2. Select Options > Options. (2 subsequent choices with the same name)
    3. Select the Advanced panel.
    4. Click on the Network tab.
    5. In the Offline Storage section, click Clear Now.
    6. Click OK to close the Options Window.

  How long can I expect the approval process to take?

View our MCW Submission Processing Statistics web page for the latest summaries of processing times.

  How can I receive training in eBridge?

Classroom and online training sessions are available for eBridge Users in the following modules:

  • Animal Submissions
  • Institutional Biosafety Committee (IBC) Applications
  • Human Research Projects
  • Training for IRB Committee Members
  • Funding Proposals

To register for a classroom session or choose from available online options, please visit eBridge Training.

  Are there security concerns?

The Medical College of Wisconsin has certified to the Food and Drug Administration (FDA) that the institution is compliant with 21 CFR Part 11, Electronic Records and Electronic Signatures.  

21 CFR Part 11 (PDF)

In addition, only those who are registered are allowed access to eBridge.

  Whom should I contact with problems or questions?

The eBridge Help Desk provides support for the electronic submission and tracking system. Prior to contacting the eBridge Help Desk, either by phone or email, please have available all information relevant to your issue, including protocol/AUA/funding proposal numbers. In this way the Help Desk may assist you efficiently and correctly. Please note: for new registrations it may take up to 24 hours for an account to be created. In addition, non-MCW employee accounts need to be verified by the Principal Investigator. Please refer to Help Desk Tips below for more information regarding your first contact with the Help Desk.

mail icon

Report an Issue
Please complete this form to report an eBridge issue.

Phone: 414-955-8476

Hours: 8 a.m. to 5 p.m. Monday through Friday

Help Desk Tips

To better serve you and to expedite the request process, please have available the following information prior to contacting the Help Desk. You will receive a response to your initial inquiry within four hours (during standard business hours).

SmartForm ID: (What is the ID number?)

  • Human Submissions ID (PRO, AME, CPR, RE)
  • Animal Submissions ID (AUA, AA, AR)
  • Funding Proposal ID (FP, BU)
  • IBC Applications ID

Location: (Where are you in eBridge?)

  • Activity
  • Workspace
  • SmartForm
  • Section/Page Number

Problem/Guidance: (What were you doing or trying to do?)

  • Description of issue
  • What you were doing when the issue occurred
  • Screen shot of error message, if applicable

Contact Research Systems Training

phone icon 414-955-7365

fax icon 414-955-6565

email icon ResSysTrain@mcw.edu

home icon eBridge Login

support icon eBridge Support

website icon eBridge Training

Medical College of Wisconsin
8701 Watertown Plank Road
Milwaukee, WI 53226
(414) 955-8296
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Page Updated 07/08/2015