Emergency Planning

MCW Milwaukee

Public Safety is responsible for developing the Emergency Organization Plan and its appendices and annexes for use by the MCW community in responding to and recovering from any type of emergency situation that may present itself. Those affiliated with MCW may go to Public Safety's Emergency Planning webpages to reference these resources. Those not affiliated may contact MCW Public Safety, (414) 955-8295, for assistance.

Members of the MCW community are educated on a continuous basis that they are required to notify Public Safety of any situation or incident on campus that involves a significant emergency or dangerous situation that may involve an immediateor ongoingthreat to the health and safety of students and/or employees on campus.

Public Safety has the responsibility for responding to, and summoning the necessary resources to mitigate, investigate, and document any situation that may cause a significantemergency or dangerous situationinvolving an immediate threat to the health or safety of students or staff occurring on the campus. In addition, Public Safety has a responsibility to respond to such incidents to determine if the situation does in fact, pose a threat to the community.If that is the case, MCW willimmediately notify the campus community or the appropriate segments of the community that may be affected by the situation, upon confirming that an immediate threat exists, in accordance with federal law.

In the event of a serious incident that poses an immediate threat to the health and safety ofthe MCW community, MCWhas various systems in place for communicating information quickly to faculty, staff, and students. The Director of Public Safety,or designee,reviews all reports to determine if there is an immediate or on-going threat to the community and if the distribution of an emergency messageis warranted. The Internal Communications Lead,or designee,will assist with dissemination of any emergency messages.

Public Safety has the ability to post periodic updates during a critical incident to MCW’s Intranet websiteand to utilize a text based notification system to distribute alerts to enrolled users.Individuals can also call a dedicated emergency voicemail box, 414.955.4545, to hear updates. In addition, network e-mails and building alarm system notifications may be used along with social media such as Facebook and Twitter. Face to face communication may be used, if deemed appropriate or necessary.Some or all of these methods of communication may be activated in the event of an immediate threat to the MCW campus community. Public Safetywill determine the appropriate segment or segments of the campus community to receive notification.

Warnings may be distributed through several different mechanisms including:

• Mass notification system messaging
• Postings on the MCW Intranet (“Infoscope”) and Public Safety website
• Via MCW’s email system
• Dedicated emergency voicemail box
• Strategic placement of public notices and/or warnings

MCW uses the mass notification system, AlertSense, to send alerts to the on and off campus population via e-ail and text messaging. This mass notification system is only used for critical, timely emergency notifications, to include weather related campus closings and other significant events.

All students, staff, faculty and contracted employees have their MCW email addresses automatically enrolled. However, enrollment of cellular phones, smartphones and other text capable devices is purely voluntary. If an individual uses his/her MCW-issued or personal mobile phone as a primary communication tool, the benefits from text messaging will increase if that contact information has been provided.

In the case of a significant emergency or dangerous situation, Public Safety will notify various campus partners such as Campus Operations and the Office of Public Affairs as determined necessary. If an emergency or dangerous situation is confirmed by the Director of Public Safety, or designee, (with the assistance of campus administrators, local first responders and/or the National Weather Service), and that situation presents an immediate threat to the health and/or safety of some or all members of the MCW community, the Director of Public Safety, or designee, will determine the content of the emergency notifications used to communicate the threat to the campus. Information will be disseminated in the most timely and appropriate manner.

These notifications will be sent without delay, taking into account the safety of the community, unless issuing a notification will, in the judgment of the first responders (MCW Public Safety, Milwaukee County Sheriff’s Office, Wauwatosa Fire Department, etc.), compromise the efforts to assist a victim or to contain, respond to, or otherwise mitigate the emergency.

MCW will post follow up information during a critical incident on MCW’s Intranet website, as well as using some or all of the methods described previously (i.e., mass notification system messaging, MCW’s email system, dedicated emergency voicemail box, and/or strategic placement of public notices/warning).

Annual Tests (Drills and Exercises)

Annual tests of these emergency notification systems are conducted in conjunction with an evacuation drill and a severe weather/tornado drill. These tests, including the date, time, and whether the drill was announced or unannounced, are documented by Public Safety. MCW will publish, on MCW’s Intranet site and Public Safety webpage, a summary of its emergency response and evacuation procedures in conjunction with at least one drill or exercise each calendar year. MCW’s emergency response and evacuation procedures are reviewed on an annual basis and publicized to the MCW community. This information is also available on the Emergency Planning section of Public Safety’s Intranet site.

General Evacuation Procedures

At the sound of a evacuation alarm (fire or evacuation) or if you are otherwise instructed to evacuate the building, leave your work area immediately, travel to the nearest exit, proceed to ground level and exitthe building.

If you discover a fire or smoke, use the following acronym: RACE

  1. Remove yourself and anyone in immediate danger.
  2. Alarm. Pull the nearest Manual Pull Station. This signal will alert others in the building.
  3. Confine the fire, if safe to do so, by closing doors and windows. In all cases, removing yourself from danger and providing notification take precedence over confining the fire. If the fire is believed to be controllable, you may attempt to contain it using a portable fire extinguisher from a nearby area. Be familiar with the location and proper use of portable fire extinguishers. Always maintain a safe exit path between yourself and the fire.
  4. Evacuate the building. As required, go to your designated Evacuation Assembly Area. Await further instructions from Public Safety, the fire department or your supervisor.

 

Emergency Messaging Systems available to MCW students, faculty and staff:
Emergency Messaging Systems Primary Message Creator Backup Message Creator Authority for approving & sending messages Primary Message Sender Backup Message Sender
 Mass  Notification  System  Director,  Public Safety  Assistant        Director,            Public Safety  Director,        Public Safety  Director,        Public Safety  Assistant  Director,        Public Safety
 Infoscope  Director,  Public Safety  Assistant        Director,            Public Safety  Director,        Public Safety  Associate    Director of        Web Services  Web Production  Editor
 Email  Director,  Public Safety  Assistant        Director,            Public Safety  Director,        Public Safety  Chief      Information  Officer  Director,  Application  Development
 Social Media  Director,  Public Safety  Assistant        Director,            Public Safety  Director,        Public Safety  Director,        Public Safety  Assistant  Director,      Public Safety
 Face to Face  Communications  Director,  Public Safety  Assistant          Director,            Public Safety  Director,        Public Safety  Director,          Public Safety  Assistant  Director,        Public Safety
 
Emergency Messaging Systems available to the Community at Large:
Emergency Messaging Systems Primary Message Creator Backup Message Creator Authority for approving & sending messages Primary Message Sender Backup Message Sender
 Mass    Notification  System  Director,  Public Safety  Assistant    Director,        Public Safety  Director,            Public Safety  Director,        Public Safety  Assistant  Director,      Public Safety
 Social Media  Director,  Public Safety  Assistant    Director,        Public Safety  Director,          Public Safety  Director,        Public Safety  Assistant  Director,      Public Safety

 

MCW Green Bay

The following information was taken directly from St. Norbert College’s Security and Fire Safety Annual Report.

Every potential emergency requires a unique response. The St. Norbert College campus safety department is available 24 hours a day, seven days a week. In addition to the Campus Safety Department, St. Norbert College works closely with the De Pere Police Department and the De Pere Fire Department for their assistance in the event of an emergency. St. Norbert College also has partnerships with the City of De Pere Health Department, the Brown County Health Department and other organizations whose assistance will help mitigate an emergency.

Fire drills are conducted in every residence hall twice a year, one each semester. These drills require a complete evacuation of the building and will test and evaluate the response to a fire alarm. Tests of the Campus Emergency Notification System are conducted twice a year, once each semester.

Tabletop exercises and emergency response drills are performed annually with targeted groups in order to assess emergency plans and capabilities. Before each test of the emergency notification system or an emergency drill, an email announcement is sent to inform the SNC community. These include emergency response information as well as evacuation procedures.

Response to emergencies can generally be grouped into two categories. The first is "Evacuation" and the second is "Shelter in Place." In the event of an emergency, the institution will, without delay, and taking into account the safety of the community, determine the content of the notification and initiate the emergency notification system: the exception being, if issuing a notification will, in the professional judgment of responsible authorities, compromise efforts to assist a victim or to contain, respond to or otherwise mitigate an emergency. In the event of a significant emergency or dangerous situation involving an immediate threat to the health or safety of students, staff or visitors to campus, the SNC community will be given instructions on the safest response to the emergency.

Methods of notification include, but are not limited to:

  • Verbal in person
  • Verbal using loudspeakers
  • Building speakers, where applicable
  • Fire alarms
  • CENS message (Campus Emergency Notification System)
    • Telephone
    • Email
    • Cell phone
    • Text via cell phone
    • Computer interrupt system
    • Television monitors

The senior director of Campus Safety or designee will immediately notify the campus community upon the confirmation of a significant emergency or dangerous situation involving an immediate threat to the health or safety of students or staff occurring on the campus. The senior director of Campus Safety or designee will determine the content of the notification, whom to notify and who will initiate the notification. As the event unfolds or when the threat is mitigated, Campus Safety will send further instruction messages or an "All Clear" message.

Contact Us

Public Safety Center
Health Research Center, Room H1820
Emergency: (414) 955-8299 | Non-Emergency: (414) 955-8295
pubsafety@mcw.edu

Access and Parking Service Center
Health Research Center, Room H1860
(414) 955-8471 
parking@mcw.edu

Central Administration
Medical Education Building, Room M0740
(414) 955-8424 | Fax: (414) 955-6557
pubsafety@mcw.edu

Public Safety Site Map
 

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Medical College of Wisconsin
8701 Watertown Plank Road
Milwaukee, WI 53226
(414) 955-8296
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Page Updated 09/30/2016
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