Medical School

Scholarly Project

Goals and Criteria


Every medical student is required to participate in and present the results of a scholarly project during their training at the Medical College of Wisconsin.


  1.  Projects include the following:
    • Any scholarly driven activity can fulfill the project requirement (e.g., clinical, basic, or translational research; case review with comprehensive literature review; meta-analysis; educational, quality improvement, or community based service learning project), consistent with the chosen pathway goals.
      • A project plan/ proposal should be submitted to and approved by the pathway advisor/mentor prior to starting.
    • The project must meet Glassick’s Criteria for scholarship (i.e., clear goals, adequate preparation, appropriate methods, significant results, effective presentation, reflective critique – see attached scoring rubric below).
    • The project must take place during training at MCW.
  2. Effective presentation of the project includes two required components:
    • Submission of a final project paper approved by the student’s pathway advisor/ mentor or a submitted manuscript is acceptable.  While not required, submission of a manuscript to a peer-reviewed journal is encouraged. AND
    • Presentation of projects as a poster or podium (selected) presentation must occur at the M-3 Spring Pathway Scholarship Forum or M-2 Medical Student Summer Research Program Poster Session.
      • Additional dissemination to a local, regional or national audience is encouraged: e.g. professional meeting; however, pathway funding is not available for student travel at this time.
  3. Students may participate in collaborative projects with faculty or other students.  However, for credit, the student must qualify for “authorship” of the project, consistent with MCW’s Principles for Authorship on Scientific and Scholarly Publications, demonstrating each of the following:
    • Substantial contributions to conception and design, or acquisition of data, or analysis and interpretation of data;
    • Drafting the project report or revising it critically for important intellectual content; and
    • Final approval of the project by all students in the group.
Materials and Forms

A collection of forms and guidelines for mentors and students.

Scholarly Project Materials

Mentor Forms

  • Mentor Agreement Form (DOCX)
    • To be submitted with the Scholarly Project Statement of Intent to confirm the agreement by the faculty member to serve as a mentor.
  • Mentor Approval Form (PDF)
    • To be submitted with the student’s project proposal; Affirms the mentor’s support of the project plan
  • Mentor Attestation (DOCX)
    • To be submitted with the students final Scholarly Project Report. This form includes an assessment by the mentor using Glassick's Criteria of the student's role in fulfillment of the Scholarly Project requirements.
Tips for Finding an Advisor
Student Travel Reimbursement

Medical Student Scholarly Project Travel Reimbursement

Applications must be approved prior to travel!

Purpose: This travel reimbursement is available to MCW medical students who have been accepted to present their Scholarly Projects at scientific meetings or at venues of scholarly significance. It is intended to give medical students an opportunity to present before an academic audience and to obtain helpful feedback for future progress. The reimbursement can be used to offset such costs as: airfare, hotel, meeting registration or per diem expenses.

Eligibility: Full-time medical students currently enrolled at MCW-Milwaukee are eligible if they have been accepted to present a platform, workshop, or poster of their Scholarly Project (consistent with their approved Scholarly Project Proposal form). 

A student is only eligible to receive travel reimbursement one time within their four years of undergraduate medical education through this program or the Summer Academic program for Medical Students (SAMS). 

For projects with multiple student authors, only one student is eligible to receive travel reimbursement funds for each presentation (to travel to only one meeting).

Application and Reimbursement Procedure: The maximum travel reimbursement is $500 and is available on a first-come, first-served basis during a fiscal year (July 1 – June 30). 
Applications are reviewed by the Director of Scholarly Activities with a review period of up to two weeks.  Submissions of applications less than three weeks prior to the presentation or after the presentation date will not be approved.  

Please submit your application as soon as you have received acceptance of your participation at the event.

When completing the application for reimbursement, you must submit 3 attachments:

  1. An official abstract (in Adobe PDF), of the abstract/workshop to be presented
  2. The official notification of acceptance
  3. Email from mentor (one paragraph is sufficient), message should:
    • comment on why student is eligible for the reimbursement and their contribution to the project, and
    • if more than one student qualifies for authorship on the presentation, that the applicant is the only one who should receive travel reimbursement (only one student per presentation is eligible for reimbursement), and
    • name and email address of mentor’s department staff person who processes travel reimbursements (all travel reimbursements from the Scholarly Project Travel Reimbursement funds are processed by the mentor’s department)

Administration of Reimbursements:

  • The Mentor’s department will process the reimbursement for actual expenses, up to a maximum of $500 per student, to come from the Scholarly Project Travel Reimbursement funds, in accordance with the MCW travel policy (login required).
  • Reimbursement for travel expenses will be provided after the event.
  • Receipts for transportation, hotel, registration fees, etc. are required in order to receive reimbursement; check with mentor’s department regarding processes and requirements.

Questions can be sent to Pathways at

Apply for Travel Reimbursement