Medical School

Scholarly Project

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Goals and Criteria

Goal

Every medical student is required to participate in and present the results of a scholarly project during their training at the Medical College of Wisconsin.

Criteria

  1.  Projects include the following:
    • Any scholarly driven activity can fulfill the project requirement (e.g., clinical, basic, or translational research; case review with comprehensive literature review; meta-analysis; educational, quality improvement, or community based service learning project), consistent with the chosen pathway goals.
      • A project plan/ proposal should be submitted to and approved by the pathway advisor/mentor prior to starting.
    • The project must meet Glassick’s Criteria for scholarship (i.e., clear goals, adequate preparation, appropriate methods, significant results, effective presentation, reflective critique – see attached scoring rubric below).
    • The project must take place during training at MCW.
  2. Effective presentation of the project includes two required components:
    • Submission of a final project paper approved by the student’s pathway advisor/ mentor or a submitted manuscript is acceptable.  While not required, submission of a manuscript to a peer-reviewed journal is encouraged. AND
    • Presentation of projects as a poster or podium (selected) presentation must occur at the M-3 Spring Pathway Scholarship Forum or M-2 Medical Student Summer Research Program Poster Session.
      • Additional dissemination to a local, regional or national audience is encouraged: e.g. professional meeting; however, pathway funding is not available for student travel at this time.
  3. Students may participate in collaborative projects with faculty or other students.  However, for credit, the student must qualify for “authorship” of the project, consistent with MCW’s Principles for Authorship on Scientific and Scholarly Publications, demonstrating each of the following:
    • Substantial contributions to conception and design, or acquisition of data, or analysis and interpretation of data;
    • Drafting the project report or revising it critically for important intellectual content; and
    • Final approval of the project by all students in the group.
Materials and Forms

A collection of forms and guidelines for mentors and students.

Scholarly Project Materials

Mentor Forms

  • Mentor Agreement Form (DOCX)
    • To be submitted with the Scholarly Project Statement of Intent to confirm the agreement by the faculty member to serve as a mentor.
  • Mentor Approval Form (DOCX)
    • To be submitted with the student’s project proposal; Affirms the mentor’s support of the project plan
  • Mentor Attestation (DOCX)
    • To be submitted with the students final Scholarly Project Report. This form includes an assessment by the mentor using Glassick's Criteria of the student's role in fulfillment of the Scholarly Project requirements.
Tips for Finding an Advisor
Student Travel Reimbursement

This travel reimbursement is available to MCW medical students who have been accepted to present their research/scholarly projects at national/regional scientific meetings or at venues of scholarly significance. It is intended to give medical students an opportunity to present before an academic audience and to obtain helpful feedback for future progress. The reimbursement can be used to offset such costs as: airfare, hotel, meeting registration or per diem expenses.

Medical Student Scholarly Activities/Pathways Travel Reimbursement Funds

Purpose: This travel reimbursement is available to MCW medical students who have been accepted to present their Scholarly Projects at national/regional scientific meetings or at venues of scholarly significance. It is intended to give medical students an opportunity to present before an academic audience and to obtain helpful feedback for future progress. The reimbursement can be used to offset such costs as: airfare, hotel, meeting registration or per diem expenses.

Eligibility: Full-time students at MCW who are candidates for the MD degree are eligible if they have been accepted to present a paper or poster reflecting their Scholarly Project (as submitted to meet their graduation requirement), or if they have been accepted to present their Scholarly Project as part of a nationally recognized workshop or meeting on science and scholarship in a field related to their scholarly work. A student is only eligible to receive travel reimbursement one time within their four years of undergraduate medical education, whether through this program or the Medical Student Summer Research Program (MSSRP). For projects on which multiple students worked and were accepted to present, a maximum of two students are eligible to receive travel reimbursement funds for that project (to travel to only one meeting).

Application and Reimbursement Procedure: The maximum travel reimbursement is $500 and is available on a first-come, first-served basis to eligible applicants. Preference will be given to students who have completed their Scholarly Project proposal for the scholarly project requirement.

Please submit your application as soon as you have received acceptance of your participation at the event.

When completing the application for reimbursement, you must submit 3 attachments:

  1. An official abstract (in Adobe PDF), of the abstract/workshop to be presented
  2. the official notification of acceptance
  3. email from mentor (one paragraph is sufficient), message should:
    • comment on why student is eligible for the reimbursement and their contribution to the research project, and
    • acknowledge that the student or department will be responsible for travel support exceeding $500.

Administration of Reimbursements: Reimbursements will be made up to a maximum of $500 per student, in accordance with MCW travel policy as reimbursement for actual expenses. Reimbursement for travel expenses will be provided after the event. Receipts for transportation, hotel, registration fees, etc. are required in order to receive reimbursement. Airfare and registration fees can be pre-paid by MCW after official acceptance of meeting presentation has been received and the application for reimbursement approved. You will be contacted by the Discovery Curriculum to discuss the reimbursement process and/or make pre-paid travel arrangements.

An annual summary of reimbursements will be sent to Academic Affairs and the Director of Scholarly Activities.

Students are required to submit an envelope containing all travel receipts and account of travel expenses using the expense reimbursement form within one week of their return.

Questions can be sent to Pathways

Apply for Travel Reimbursement