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Current Students

Current Students

INFORMATION & RESOURCES FOR CURRENT GRADUATE SCHOOL STUDENTS

LEARN. DISCOVER. INNOVATE. LEAD.

Fueled by Curiosity, Focused on Health

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At MCW, delivering an enriching and engaging graduate education experience is the mission of our faculty and staff. We are dedicated to helping you discover your full potential and give you the knowledge and resources to lead in your chosen area of biomedical or health sciences. Whether you want to focus on research that evaluates chronic diseases or translate knowledge gained in the laboratory to improve the health of different populations, we are here to help you prepare for your journey.

In the meantime, our objective is to surround you with the right tools, technology, facilities and people to make your MCW experience the best it can possibly be. That’s why we’ve compiled the following links, forms and resources to help you find all of the information you need during your time here.

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Academic Life

The Medical College of Wisconsin (MCW) Graduate School offers PhD and Master degree programs and several graduate certificate programs, and is focused on delivering a challenging and enriching educational experience, serving the needs of students who wish to pursue or enhance their current career in biomedical or health sciences.

Our state-of-the-art educational programs are truly customized for each student, designed to provide you with a unique and specialized learning experience , including the ability to contribute to world-class research, discovery and innovation.

As a student at MCW’s Graduate School, you will receive your education from premiere faculty who secure nearly $160 million annually for research. We invite you to join our faculty and students to collaborate on projects related to cancer, cardiovascular systems, genomics, proteomics, stem cell biology, neurosciences, traumatic brain injury and imaging, infectious diseases and immunology, and community and population health. Additionally, our one-to-one student to faculty ratio allows you to experience unprecedented specialized instruction, delivering structured support and helping you to become a leader in your chosen field.

Academic Life

Student Handbook

We are pleased to provide you with a copy of the MCW Graduate Student Handbook (PDF), which we hope will be helpful for both new and continuing students as you navigate graduate student life at MCW. This handbook provides information on the important rules and regulations surrounding your graduate study.

If you have any questions regarding the content within the handbook, or require additional information, please contact us

FOR YOUR INFORMATION

  • Policies
  • Registration
  • Orientation
  • Student Life
  • Events Calendar
  • Tuition & Fees

Graduate School Policies & Procedures

To become familiar with the academic policies in place at MCW’s Graduate School, this section will provide you with the current information on everything from how to access your student records (link to this information on current Policies and Procedures page), what you should do if you miss an exam (link to this information on current Policies and Procedures page), how to evaluate your graduate courses (link to this information on current Policies and Procedures page), and commencement information (link to this information on current Policies and Procedures page).
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  Directory Information

The Graduate School of Biomedical Sciences is in compliance with the Family Educational Rights and Privacy Act of 1974, as amended (FERPA), the purpose of which is to let the student know what educational records are kept by the Medical College of Wisconsin, to give the student or alumni the right to inspect such records and to ask for correction if necessary, and to control the release of such information to those who are not involved in the educational process. Under the Privacy Act, certain Directory Information is made available to anyone who requests it unless the student specifically asks, in writing, that this not be done. Information that MCW considers to be Directory Information for current students and alumni is as follows:
 

  • Category I: Name, address, telephone number, dates of attendance, email address, photographs.
  • Category II: Major field of study, awards, honors, degree(s) conferred at MCW (including dates), previous institution(s) attended, degree(s) conferred at previous institution(s) attended, title and employer (for alumni), enrollment status.


Currently enrolled students may withhold disclosure of any or all categories of Directory Information under FERPA. If you wish to withhold your Directory Information, please let your request be known to the Graduate School office. At each registration, you have the option of indicating that your Directory Information should be withheld. Upon departure from MCW, this information will also be included in the MCW Alumni Directory, unless you have specifically requested its removal either as a student or an alumnus in the process described below.


Former students may withhold disclosure of any or all categories of Directory Information by providing written notice to the Graduate School office before September 1 of each academic year. Requests received after that time will be honored for the subsequent academic year.


The Medical College of Wisconsin assumes that failure on the part of any student to specifically request the withholding of categories of Directory Information indicates individual approval for disclosure for the academic year.

Notification of Student Rights under the Family Educational Rights and Privacy Act (FERPA)

  Access to Student Records

Graduate student academic records are maintained in the Graduate School and are made available to the student for review in accordance with the provisions of the Family Educational Rights and Privacy Act of 1974, as amended (FERPA). Any outstanding commitments to MCW will result in grades and transcripts being withheld.

A student may request official copies of his/her own academic transcripts to be sent to designated individuals or organizations (other than the student) by providing a signed transcript request form or letter with the appropriate fee to the Graduate School office. Students can access their Graduate School academic record at any time by logging onto EASI. If a student or former student has outstanding obligations to MCW, release of the official records will be withheld until the obligations are paid.

If an “academic hold” has been placed on a student record, a transcript will not be released.

A request for an official transcript can be found on homepage of the student’s EASI account, or on the Graduate School website.

  Authorship on Publications

In case of a dispute of an original work, if a student, the student's advisor, or any member of the faculty feels that publication has resulted in improper recognition of the original contributions of a student to the research, and if the problem is not resolved at the department level, a written letter expressing concern should be submitted to the Dean, who will initiate a confidential review, using the process described in the MCW document "Ethical Standards in the Conduct of Research: A Statement of Policy and Procedures at the Medical College of Wisconsin."

  Information Sources
  • Official Information: It is essential that all faculty provide accurate information when discussing MCW policies and/or procedures with applicants and matriculated students. Information provided to an applicant or a student by an individual who the student has good reason to believe is authorized to provide information becomes binding to the academic institution.
     
  • Once an applicant has been identified as an acceptable candidate for admission by a graduate program, a recommendation for acceptance is sent by the recruitment director of the program to the Dean of the Graduate School. The Dean will review the recommendation for acceptance from the perspective of applicant credentials and program resources. For acceptable candidates, the Dean extends an offer of acceptance to the candidate. Only the Dean of the Graduate School may offer admission to the academic programs of the Graduate School.


Individuals who can be presumed to be authorized to provide accurate information include, among others, members of the academic administration, departmental chairmen, graduate program directors, and members of the graduate faculty. Accurate information also is available in the Graduate School bulletin unless that information has been superseded by recent actions of the Graduate Studies Council.
 

  • Application Information: Information about the graduate programs can be obtained from the Graduate School office. Replies to routine inquiries are handled by the office, which maintains a log of these inquiries. Potential applicants with a specific interest or question will be referred to the appropriate graduate recruitment director for detailed information.
     
  • Policy Information: Information about policies relating to the graduate programs can be provided by the Dean or the Director of Enrollment.
  Grading

Grading (PDF)

  Probationary Status
  Annual Evaluation of Graduate Students
  • Every student pursuing graduate studies at MCW is reviewed annually by the student's advisor. This review is provided to the student to facilitate understanding of the student's performance and whether he or she is meeting expectations of the graduate program. A summary of this review is maintained by the program director of the graduate program, and a report of the review is reviewed by the Graduate School Dean and filed in the Graduate School Office.
     
  • The factors to be included include, among others 1) course grades, 2) research progress and aptitude, 3) performance on departmental examinations, and 4) overall professional maturity and proficiency. Comments on evaluation should reflect views of advisor, and where appropriate, the student’s Committee, including date(s) of the last Committee meeting. The advisor should summarize and evaluate the progress toward degree completion, as well as list any publications or scientific meetings attended by the student in the past 12 months. For students expected to graduate within 2 years, an anticipated date of degree completion should be indicated.
     
  • Students are to provide comment(s) on advisor’s evaluation as well.
     
  • If a student is judged inadequate on the basis of these or other criteria, the Dean should be notified in writing. Students who have received a less than satisfactory evaluation will be notified by the Dean.
  Repeating Courses

Students are permitted to retake any academic course* with the permission of their program and course director. This will require registering for that course in a semester/session the course is officially being offered. Tuition will be charged at the current rate at the time of registration.


Both grades will appear on the student's transcript with the first grade having a strike (/) through it. Only the most recent grade from a course will be used when calculating the student's grade point average for the purpose of determining probationary status and eligibility for the awarding of a graduate degree. This policy does not apply to courses such as Seminar and Journal Club which are designed to be taken multiple times.


* This policy does not apply to Reading and Research, Field Experience, Doctoral Thesis, Master’s Thesis, Capstone Project, Seminar, or Journal Club, which are designed to be taken multiple times.

(Approval: Graduate Studies Council, 07/12/95)


Readings and Research Credits can be registered for multiple times by semester/session. Readings and Research is a course designed to provide evaluation and credit for non-didactic educational activities. This may include directed readings and/or laboratory research training. Individual programs may require additional activities. A student may register for this course concurrently in more than one department or program and with more than one faculty member within a department or program. Grades will be assigned individually by each preceptor according to the Graduate School Grading Policy. Registration for Readings and Research must be approved by the preceptor for each Reading and Research registration and by the student's research advisor or the program director if an advisor has not yet been appointed.

(Approval: Graduate Studies Council, 03/16/95)

xx295 - Reading and Research - 1-9 credits


Master's Thesis or Doctoral Dissertation may be registered for only once (one time) during the course of a student's degree program.

xx299 - Master's Thesis - 6 credits (Master's students only)
xx399 - Doctoral Dissertation - 9 credits (PhD students only)



NOTE: All programs offer xx295*-Readings and Research. Depending on the program, xx299-Masters Thesis and/or xx399 Doctoral Dissertation are offered. All graduate school courses are listed in the Graduate School Bulletin.

*xx refers to the program code number; e.g. 01295 which refers to Cell Biology, Neurobiology and Anatomy

  Guidelines for Missed Exams

The following guidelines are provided as guidance to Course Directors in establishing the missed exam policy for their individual courses. Course Directors should inform students at the beginning of the course that these guidelines are the policy for that course or should provide the students, and the Graduate School, with an alternative missed exam policy in writing.
 

  1. If a student misses an examination due to illness, the student will be allowed to make up the examination within 7 days of the scheduled examination. To be allowed to make up the examination, the student must present a note from a physician or other health care provider documenting the illness. At the Course Director’s discretion, the student may be asked to sign a statement declaring that he/she has not obtained any prior information about the content of the exam.
  2. If a student misses an examination due to a death in the family (spouse, parent, sibling, grandparent, aunt, uncle or cousin), the student will be allowed to make up the examination within 7 days of the funeral. The Course Director should ask the Graduate School to verify the death. At the Course Director’s discretion, the student may be asked to sign a statement declaring that he/she has not obtained any prior information about the content of the exam.
  3. If a student misses an examination due to personal travel, the student will not be allowed to make up the examination. However, if a student intends to miss an examination to attend a scientific meeting, the Course Director should be informed as early as possible, and the Course Director, in consultation with the student’s mentor, can decide to not excuse the student or to allow the student to take the examination before leaving or to make it up after his/her return.
  4. If the Course Director and a student are in disagreement over the appropriate course of action in the case of a missed exam due to extenuating circumstances, the Dean of the Graduate School will discuss the situation with both the Course Director and the student and will make the final decision on how to proceed.

(Approved by GSC, December 2007)

  Graduate School Course Evaluations
  Professional Misconduct
  Grievance Procedure
  Commencement

Three graduation dates exist for graduate students at the Medical College of Wisconsin. These dates are set each year to occur in mid-late January, mid-late May and mid-late September. Each student is eligible for graduation after he/she has completed all requirements for the degree by the deadline set on the Graduate School academic calendar. Only one formal commencement exercise is held each year, and is always scheduled for mid-late May. All students earning degrees in the preceding September or January, as well as all graduate students who complete degree requirements by the end of April, are expected to participate in the May commencement exercise.
 

  • A photograph suitable for use in the Commencement Program must be submitted to the Graduate School prior to thesis defense. Graduate School will need 2 passport type photos, 2” x 2” or 2” x 3”. They may be mailed or emailed digitally to gradschool@mcw.edu at the Graduate School. The backdrop for the photograph should be lightly colored for good reproduction quality. You may also make an appointment at Digital Productions at (414) 258-5354.
  • All graduating students are expected to attend commencement. If distance or other obligations prevent attendance, the Dean should be notified in writing at the earliest opportunity.
  • The Graduate School holds a commencement luncheon for the graduates, their families, friends, and the graduate advisors. The graduates will be invited to attend with one guest and his/her advisor at no cost. Others may be invited to attend at their own expense.
  • Dissertation advisors are expected to attend commencement and hood their students. When this is not possible, the program director or graduating student should designate an alternate and advise the Graduate School office of this arrangement.


Refer to Checklist for Graduation

  Graduate Program Review Guidelines

Each degree program of the Graduate School of Biomedical Sciences of the Medical College of Wisconsin is subject to quality review at intervals not to exceed 10 years and more frequently if needed. The review process consists of three sequential steps: (1) program self-study conducted by program faculty, students and alumni; (2) intramural review conducted by graduate faculty outside the program; and (3) extramural review by persons from outside the institution.
 

The purpose of the review process is to ensure that:
 

  • Program missions and objectives are being met.
  • Student admission standards are satisfied.
  • Entering students are provided adequate orientation and direction.
  • Program has enough students and faculty to provide collegial interactions.
  • Students master their chosen scientific discipline.
  • Students engage in meaningful research.
  • Students have an understanding of faculty expectations.
  • Student progress is regularly monitored.
  • Students have the opportunity to succeed in their chosen program.
  • Students have access to rewarding positions upon graduation.
  • Students are treated fairly and equitably.
  • Program has national stature.


Records of the review process, including program responses to review concerns, are maintained in the host department or institute and in the Office of the Graduate School.

  Faculty Membership
  Guidelines for Transfer to Another MCW Graduate Program

Purpose: The purposes of these guidelines are to protect the student's interest, to foster communication, and to minimize potential conflicts between departments or programs.


On occasion a student may decide that his or her area of research interest is outside the department or program in which the student is currently enrolled. When this happens, the student should discuss the issue with his or her present advisor and/or with the program director to determine whether transfer to another program would be appropriate and beneficial for the student. If a transfer is deemed appropriate, the program director will notify the chairperson of the department.


The student should then consult the program director of the potential department or program as to the possibility of doing graduate research in that department or program. If the program director agrees that there is a good opportunity for the student to be in this department or program, he or she will notify his chairperson of the request. The program director will also contact potential faculty members within the department or program of the student's interest.


A student seeking to transfer from one department to another must make a request to the Dean in writing, obtain written support from the current advisor, and the advisor to whom the student wishes to transfer. Letters of support must include provision for continued stipend funding. All students must complete the degree within the timeframe allowed by policy which begins upon matriculation to the Graduate School of Biomedical Sciences.

(4th revision 7/12/93: Subcommittee on Department/Program Transfer)

  Off-Campus Training and Research by PhD-Seeking Graduate Students

The Graduate School of Biomedical Sciences of the Medical College of Wisconsin is committed to providing a complete research experience to all PhD-seeking graduate students. Students will conduct research under the direct supervision and mentorship of a member of the MCW Graduate Faculty. It is expected that this research will be conducted in MCW facilities or in facilities provided by an institution affiliated, or contractually related, with MCW. With permission of the research mentor, a student may receive training or conduct research at another institution or organization for a limited period of time. For domestic students, if the period of continuous away time exceeds 60 days, this arrangement must be pre-approved by the student's graduate program and the Graduate School Dean, and must be supervised jointly by an MCW faculty member and a researcher at the non-affiliated site. For international students, the Dean may approve training experiences that remain in compliance with the Immigration and Naturalization Service regulations requiring continuous direct supervision by MCW Graduate Faculty. Off campus research may not exceed one calendar year.

(2/3/09 adopted by GSC)

  Withdrawal from a Degree Seeking Program

A student wishing to withdraw from a degree seeking program must submit a signed letter to the Dean of the Graduate School stating the reason for withdrawal. The effective date of withdrawal should be indicated in the letter. The Dean will notify the student's Program Director, Advisor, and other officials as necessary.

Administrative withdrawal will occur for any student who has not registered for courses over a 12 month period, unless the student has an approved leave of absence.

  Vacation Policy for Graduate Students on Stipends

Full-time graduate students who are receiving stipends are allowed ten (10) days of vacation per academic year (July 1 to June 30). Vacation days may be used only during the year in which they are accrued; unused vacation days do not carry over to the following year. Additional vacation time may be awarded by the student’s designated advisor, subject to review by the Program Director. Use of vacation days after a student has finished his or her graduation requirements is at the discretion of the student’s advisor. Days between the end of one semester and the beginning of the next are part of the academic year, and students are expected to be present unless they are using their vacation days. Holidays designated by the Medical College of Wisconsin are separate from vacation days.


Students should discuss their vacation plans with their thesis advisor at least four weeks prior to the vacation. If a student does not yet have a thesis advisor, they should discuss their vacation plans with their Program Director. Vacations can not be taken unless approved in advance by the student’s thesis advisor or by the Program Director if a thesis advisor is not yet selected. Such approval should not be withheld unless the time away will seriously compromise the student’s productivity or academic progress. It is strongly recommended that students enrolled in classes not take vacation time while their classes are in session. If a student is planning to be away during classes, he or she should check with the Course Director to determine the policy for absences from that course. In general, personal travel is not an acceptable excuse for missing examinations or assignments.


Students should record use of vacation time on their monthly time sheets by entering hours of vacation on a category 170 line (MCW holidays are not recorded as vacation days). The Graduate School will keep track of vacation days used by students during the time their stipend is paid by the Graduate School. Thereafter it is the responsibility of the student’s Graduate Program to monitor the use of vacation days. Advisors wishing to grant their student additional vacation days should provide to the Graduate School a brief note signed by the advisor and the Program Director stating the number of additional days awarded and the reason they are being awarded; the Graduate School will inform the Graduate Program that additional days have been granted. A student and his or her thesis advisor (or Program Director if a thesis advisor is not yet selected) may jointly decide not to record an absence as vacation time if the time away has been or will be made up through additional effort on other days.

(Approved by GSC February 2, 2009)

  Sick Leave for Full time PhD Seekers

Research assistants do not have "sick days" and record a vacation time (category 170) if they are away from work due to illness. If a student is away from work for more than three (3) consecutive days due to illness or injury, he or she should contact the Director of Enrollment in the Graduate School to determine if they qualify for Family Medical Leave, and for assistance.

  Leave of Absence
  Graduate Student Conference Education Fund

Otherwise known as the “Travel Award”, this fund provides support to current students who wish to attend regional, national or international scientific meetings/conferences and present their research for professional development/advancement purposes.


Graduate Student Conference Education Fund Policy (PDF)


How Do I Apply?

Eligible Meetings/Conferences:

  • Regional meetings that are part of a national society
  • National meetings
  • International meetings

Required Documents:

  • Fund Award Application (PDF)
  • Abstract showing you as first author
  • Proof of abstract acceptance following peer-review

Application Deadline: 30 days after the last day of the conference, or December 1, whichever is earliest


How to Submit: Email required documents to Christine Schaefer: cschaefer@mcw.edu


My Application Was Accepted? Now What?

  • Check with your Department Administrator to see if they will prepay airfare and/or registration fees for you
  • Track all expenses with the Travel Expense Form (latest version available on InfoScope), or check if your Department Administrator does this for you
  • Submit the Travel Expense Form with proper documentation to your Department Administrator following the conference
    • Separate bills for shared hotel rooms should be obtained
    • Shared transportation expenses should be distributed equally
    • Rental cars might not be reimbursed and should be avoided when possible


Failure to comply with Travel Award Policy may result in repayment of funds by the student.


Questions?
Contact your GSA Representative, Department Administrator, or Graduate School staff.

  Copyright Policy
  Guide to Educational Experiences
  Direct Deposit Management

Direct Deposit Enhancement


New enhancement to add, change or delete direct deposit accounts:
The Office of Human Resources and the Payroll Office are pleased to announce an enhancement that will provide employees with the ability to self-manage their payroll and expense reimbursement direct deposit accounts. Effective July 5, 2016, employees electing to add, change, or delete direct deposit accounts will make their changes directly in the myOracle Self Service portal. Completion and submission of paper forms to the Payroll Office will no longer be required.

Account Establishment 
Employees may establish up to five (5) deposit accounts. The accounts may be a mix of checking and savings and they may be associated with multiple financial institutions. 

We are also pleased to announce that employees will now have the ability to specify a percentage of net pay to deposit into each account if more than one account is established. If multiple accounts are established, the lowest priority account (1-High, 5-Low) will default to the Remaining Pay account. When entering a combination of amount and percentage accounts, the system will calculate the percentage accounts based on total net pay regardless of the distribution priority of the account.

Expense reimbursements issued through Accounts Payable will be deposited into the account designated as the Remaining Pay account.


Questions

  Transferring

REGISTRATION

Like most institutions, each semester at MCW has a specific timeframe for registration. View Spring 2018 Course offerings (PDF). View Fall 2017 Course offerings (PDF). View Summer 2017 Course offerings (PDF). View Spring 2017 course offerings (PDF). If you are a current MCW graduate student, you can access the course offerings through your EASI (Electronic Access to Student Information) account by clicking on “To view courses.”

Emails will be sent from EASI directly to your email account to remind you of registration. Please be sure to check your MCW email account for notifications.

You will receive a notification of start and end dates for registration. This information can also be found on the Academic Calendar below. Be sure to register before the end date, as there is a late fee of $250.00, which you will personally be responsible to pay.

As a reminder, all students need course director approval before signing up for classes. When you select your course, be sure to check with the course director. You may register once course approval is given. If you have any questions or need additional information, please contact us.

Academic Calendar

Please print a copy of the calendar which you will refer to for important dates and events.

Semester registration dates have been highlighted for your convenience so you don't miss the deadlines. If you miss the deadline for semester registrations you will be charged a late fee of $100 which the student is responsible for not your department.

As a member of the MCW Graduate School, you have joined an elite group of professionals from around the country and the world who are dedicated to careers in research, science and health.

In order to ensure that your experience at MCW is a positive one, we have provided the following orientation materials as a reference. These materials will inform you of the requirements and opportunities that come with your acceptance into our program, including a map of MCW’s campus, the current academic calendar (PDF), information on available student housing and campus parking.

Being a student at MCW’s Graduate School means that you are part of an elite group of professionals, focused on innovation, discovery and leadership in the fields of biomedical and health sciences.

Whether your MCW graduate education experience brings you to our Milwaukee Campus, or your are earning your degree online, you will be learning from and along side world-renowned faculty, including researchers and clinicians at some of the top hospitals and institutes in the country, such as Froedtert Hospital, Children’s Hospital of Wisconsin, Zablocki VA Medical Center and the BloodCenter of Wisconsin’s Blood Research Institute. 

Our innovative educational programs are customized for each student, designed to provide you with a personal and fulfilling learning experience, including the ability to contribute to world-class research, discovery and innovation. What will you discover at MCW?

As the second-largest research institution and a top-rated recipient of National Institutes of Health (NIH) funding, the MCW campus is host to several events, speaking engagements, lectures and workshops featuring the latest discoveries in research and innovative thinking to improve health in our communities.

View the MCW Events Calendar

If you would like to list an upcoming event or if you have questions about the events listed here, please contact us.

 

TUITION AND FEES INFORMATION

If you have questions regarding tuition or your account, please contact the Office of Student Accounts, at (414) 955-8172 or mcwtuition@mcw.edu.

PhD Students

All full-time PhD students receive a full tuition remission, health insurance and stipend.

2017-2018 Stipend: $29,136.00

The following fees are covered by the tuition remission:

  • All Students Fee (Fall & Spring Semesters Only): $40.00
  • Graduate Student Association (GSA) Fee: $35.00
  • Tuition Per Credit - Fall, Spring & Summer Semesters: $1,250.00

Masters, Certificate & Non-Degree Students

Students seeking financial aid for MPH, MS or MA degree programs, visit the Financial Aid Office website.

  • Tuition Per Credit - Fall, Spring & Summer Semesters: $1,010.00
  • Master’s in Medical Physiology Tuition: $42,000/year
  • Continuation: $225.00
  • Audit - Per Class: $100.00

Current MCW Employees

Tuition Course Approval Form - Human Resources (PDF)

Late Fees

There will be a $250 late registration fee for anyone not completing registration by the date indicated on the schedule each semester. There is also a $250 late payment fee for tuition not paid on time according to the Tuition Payments policy in the Student Handbook.

Late payment fee is in addition to any late registration fee.

Annual Campus Safety Report

Statement to Current Faculty, Staff and Students:


Annual Campus Safety Report

The Medical College of Wisconsin (MCW) prepares and publishes its Annual Campus Safety Report in compliance with the Higher Education Act of 1965, otherwise known as the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act). This report outlines MCW’s security policies and discloses campus crime statistics for the three most recent calendar years.

This report is available to all current and prospective faculty, staff and students. An electronic version of the report can be accessed at this location. A paper copy of this report may be obtained by contacting Medical College of Wisconsin, Public Safety, 8701 Watertown Plank Road, Milwaukee, WI 53226 or by calling (414) 955-8295.


 

GCAssoc

Graduate Student Association

The MCW Graduate Student Association (GSA) gives a voice to the students and fosters strong communication between them and administration, as well as with faculty. The GSA provides input and feedback regarding policy development and change, program and curriculum development, and on many institutional committees.  Student welfare is its focus, including the opportunity to socialize and interact with one another.

If you are a degree seeking graduate student you are a member of the GSA.  The representative council is comprised of one program rep from each degree offering program that MCW administers, two faculty advisors, one elected and one assigned, as well as the Director of Enrollment. Elections are held in the spring of each year.

The council meets monthly to share institutional committee and program updates, plan events, manage its budget that stems from student fees, and to address any emergent issues.  The council welcomes all students to attend.

Additionally, graduate students have been given representation on a number of standing committees of both the Faculty Assembly and the Graduate School.

Student Health Services

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  Health Insurance

Health insurance coverage is a requirement for all full-time graduate students. If you have been admitted as a full-time PhD degree seeker you are offered enrollment in the Humana Health Insurance, Anthem Dental Insurance and Professional Vision Services Plans. You may exercise the option to add a spouse and or children with the additional cost of coverage deducted from your monthly pay.

The annual premium for single coverage is paid by the college for all full-time students in the PhD programs as part of their fellowship program. Some students are covered under health insurance policies of their parents, spouses or full-time employer and are eligible to be waived from enrollment. Students have also elected to require single coverage for dental and vision for all full-time students enrolled in the health insurance plan. Full time degree-seeking MS, MA or MPH graduate students may purchase the student health insurance plan. Each student is responsible for payment of this coverage at registration or through stipend deduction.

  Student Health Services

The Medical College of Wisconsin wishes to insure that all students have access to excellent high-quality health care. If your Primary Care Physician (PCP) is located at Student Health Service, you may utilize its services. The Student Health Service is located at Froedtert Hospital's Department of Internal Medicine. Guidelines of the graduate student insurance plan must be followed to ensure the highest level of payment coverage for medical services. A clinic card is required for students and dependents which may be applied for through the Student Health Service. The Clinic card is absolutely necessary in order to obtain services. To make an appointment, call internal medicine 805-6644.

If you need a doctor outside the normal hours please call (414) 507-9589 which is available
24 hours a day/7 days a week. The location is on the corner of Watertown Plank Road & Highway 100
(Tosa Center, 1155 N. Mayfair Rd., Milwaukee, WI 53226).

Immunizations and necessary testing is provided and immunization records are maintained in the Occupational Health Administrative Area at the Curative Building. These services are available only to full-time degree-seeking students.

  Student and Resident Behavioral Health

 

David Cipriano, PhDDavid J. Cipriano, PhD

Assistant Professor Psychiatry and Behavioral Medicine

Director, Resident and Student Mental Health Program

 

 

 

 

 

 

 

The clinic is staffed by Department of Psychiatry and Behavioral Medicine faculty and staff. Services include psychiatric medication management and psychotherapy including cognitive behavioral, insight-oriented, stress management/solution focused, couples and family therapy and drug and alcohol counseling. Common concerns which bring people in include adjustment to the stress of training, anxiety, depression, career concerns, work-life balance, relationship problems and child/adolescent concerns.

 

Students, their spouse, or their child are entitled to (5) five free sessions of MCW mental health services, per academic year, at no cost. Residents and fellows are entitled to (3) free sessions of MCW mental health services, per academic year at no cost. Most major medical insurance policies should cover some of the cost after these initial five sessions. Student Mental Health Services is located off site for confidentiality purposes. These services are available only to full-time degree-seeking students.

 

Contact

To access these services, please contact:

Referral Coordinator: Carolyn Bischel, MS, LPC

(414) 955-8933

(414) 955-6295 (fax)

cbischel@mcw.edu

Referral Hours: 8 a.m. - 4:30 p.m. Monday through Friday

 

After-hours Emergency Contact: (414) 805-6700

 

Visit the Student and Resident Behavioral Health website

  Forms
  Cobra Insurance

When a graduate student completes his/her studies in the Graduate School of Biomedical Sciences, student has the opportunity to continue his/her current insurance coverage for a period up to eighteen (18) months the length of COBRA Insurance. The individual selecting to continue his/her insurance coverage in this manner is responsible for all of the payments related to the COBRA insurance. (Current monthly premium costs is given to the student at that time). Student must complete the form, sign, date and return the form to the Grad School.

If student continues his/her insurance coverage via the COBRA insurance, he/she will need to submit a check by the 1st of the month, for the premiums covering that month. The check should be made payable to the Medical College of Wisconsin and delivered to the Graduate School office - M1420:

 

Graduate School of Biomedical Sciences
Medical College of Wisconsin
8701 Watertown Plank Road
Milwaukee, WI 53226

Student will have a thirty (30) day grace period in which to make the payment, if payment has not been received at the Graduate School of Biomedical Sciences the insurance coverage will be terminated for non-payment.

For questions contact Diane VerHaagh - dverhaagh@mcw.edu or call (414) 955-8218.

Cobra Insurance Form (PDF)


Email Access

As a Graduate Student at MCW, all communication will occur via the use of MCW email addresses, which you are required to use throughout your enrollment as a student. Please note you are required to use your MCW email account for all MCW activities.

Students in the joint degree programs from Marquette University, Milwaukee School of Engineering and the University of Wisconsin-Milwaukee who have been assigned the use of an institutional email will not need an MCW email address.

Microsoft Outlook:
Upon admission to the Graduate School, an email account will be procured on your behalf, and both a user name and password will be communicated to you directly with explicit directions to your primary email address.

Please follow the link below to be directed to the portal to log in to obtain your MCW email address:

Access MCW email:

  • “User name” enter your new MCW email address (first initial last name)
  • “Password” enter the default password assigned by IS.

Change your password.- Scroll down to “options” in lower left corner.
1. Account – your user name
2. Domain – mcwcorp
3. Password – needs to be at least 8 characters

For assistance accessing your MCW email, please contact the MCW IS help desk at (414) 955-4357 or help@mcw.edu
 

D2LEvery student at MCW will use D2L, an e-learning platform, for courses and course evaluations. A D2L account will be created for you. Directions with username and password will be sent to your MCW email address.

All students must complete end-of-course evaluations via D2L. Failure to do so will result in an academic hold being placed on your record. Further information on this policy can be found in the Graduate School Course Policy section of this handbook, entitled “Course Evaluations.”

For technical assistance with D2L, please contact lmshelp@mcw.edu.

Phone Book

The MCW Phone Book is available from InfoScope, MCW's intranet.

Library Resources

General Student Forms

This section contains information on the general forms required by MCW’s Graduate School to meet various needs, requests and changes that you may have as a student, including changing your name or address, filing a leave of absence or requesting a transfer of credit.

Preparing for Graduation

Depending on your degree and program within MCW’s Graduate School, there will be several forms that you will need to complete in preparation for earning your degree. Here you will find information on the steps you need to complete before you will be awarded your PhD, Master degree, or graduate certificate from MCW.

PhD and Master's Degree Completion Forms

Certificate Forms

Virtual Career Center