Office of the Registrar
The Office of the Registrar maintains the academic records of all current and former students. The office is located in Academic Affairs, Medical Education Building, M3125, and is open Monday through Friday, 8 a.m. to 5 p.m.
The mission of the Office of the Registrar is to maintain a high level of service for past and present students, faculty, and staff members in all schools and programs at the Medical College of Wisconsin, as well as external organizations. In accordance with institutional policies and federal/state regulations, the Office of the Registrar maintains academic records as well as manages the academic calendar, course catalog, class schedule, registration, and transcripts. The Office of the Registrar is ethical and professional in all that it does, and assures the integrity of degree requirements and the grading process while maintaining confidentiality under the Family Educational Rights and Privacy Act. A continual goal of the Office of the Registrar is to embrace efficient practices and technology to improve the educational experience for all.
Office of Registrar Information
The academic record exists in electronic and/or hard copy format and includes but is not limited to: academic and/or disciplinary standing, class schedule, course evaluations, exam scores, grades, the Dean’s/MSPE letter, registration, requests for leave of absence/withdrawal, requests for name change, residency placement, and correspondence regarding these matters.
The Medical College of Wisconsin-Medical School employs a grading system of H (Honors) through F (Fail). The Medical School does not calculate grade point average. Click Academic Standing Policy and/or Grades for more information.
Guidelines of the Academic Standing and Professionalism Committee. Current or former students seeking verification of academic standing, degree and/or enrollment may contact the Office of the Registrar for the appropriate form by call (414) 955-8733 or emailing firstname.lastname@example.org.
The Office of the Registrar assists many alumni with the licensure process each year. Click the Licensure link for more information.
This handbook contains information, policies, and procedures for all students enrolled at the Medical College of Wisconsin. It is to be used in conjunction with the MCW Graduate School of Biomedical Sciences Handbook, the Medical School Handbook and/or the School of Pharmacy Handbook which include information, policies and procedures specific to the schools.
In accordance with the U.S. Department of Education’s regulations and the definition of a Carnegie unit, the Medical College of Wisconsin assigns credit hours as a unit of measurement. The Medical College of Wisconsin awards credit to students who successfully complete required coursework which may include clinical rotations, conferences, labs, research and study.
The Office of the Registrar produces academic calendars for the Central Wisconsin, Green Bay and Milwaukee campuses. The calendars are subject to change. Please be certain to check specific class information in D2L and/or OASIS.
New medical students are registered by the Office of the Registrar. Continuing medical students receive information about registration via email, and are encouraged to contact the Office of the Registrar with questions. Each student is expected to keep his/her contact information current in OASIS.
Please contact the Office of Communications, Special Events, at (414) 955-4747 for additional information.
A current student may change his/her name by completing the Request Name Change form and submitting appropriate documentation to the Office of the Registrar.
A replacement diploma may be ordered from the Office of the Registrar in the event that the original diploma has been lost or destroyed.
An official transcript is a document printed on security paper that includes all coursework, final grades, and degree if applicable. The document bears the signature of the university registrar and the school seal.
The purpose of this policy is to provide guidance for the maintenance, inspection, review and disclosure of information in student education records, and to provide guidance for communicating FERPA rights to students, employees and authorized parties.
Current or former students seeking verification of academic standing and degree or enrollment may contact the Office of the Registrar for the appropriate form by calling (414) 955-8733 or emailing email@example.com.
Scheduling fourth-year courses using OASIS
Visiting Students will be placed in available courses during the first week of June and will be sent a notification via email.
Office of the Registrar
Medical College of Wisconsin
8701 Watertown Plank Road
Milwaukee, WI 53226
Hours: Monday through Friday, 8 a.m. - 5 p.m.
MCW has authorized the National Student Clearinghouse to act as our agent for all verifications of current student enrollment and degrees. Please visit the Clearinghouse online at www.enrollmentverify.org or contact them (703) 742-4200.