Pre-Award: Submitting a Grant Application

The Office of Grants and Contracts (GCO) at the Medical College of Wisconsin supports investigators and research staff in submitting high quality, competitive and compliant funding proposals.  Read more: About Us

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  Who is eligible to be a Principal Investigator at MCW?

The Medical College of Wisconsin maintains the Corporate Policy Principal Investigator Eligibility (RS.GC.050) which defines the criteria for who can serve as Principal Investigator on a grant.

This policy and all other Corporate Policies can be viewed on MCW’s intranet site.  If you have access to InfoScope, search for keywords “RS.GC.050” to view the policy.

  What procedures must I follow to submit a grant application?
  What forms do I need?

Forms commonly used for the grants submission process, including disclosure of financial interests and sample forms for federal grant applications are available at GCO Forms.

  Where can I find F&A rates, ID numbers and other institutional information?

Visit the GCO web page MCW Institutional Information for many of the rates, dates and ID numbers needed for grant submissions.

  Where can I find a list of upcoming sponsor deadlines?

Upcoming NIH, AHA, Non-Profit, and Internal Sponsor application deadlines, and the due dates the applications are due in the Grants and Contracts Office is available at the GCO web page Upcoming Sponsor Deadlines.

  What is a typical timeline for submitting a grant proposal?

Click the image below to open a full-size pdf version in a new browser window.


  What can I do to streamline the approval process?
  •  Work with your department early in the submission process.
  •  Follow the instructions issued by the funding agency for the application.
  •  Be sure to justify any extraordinary budget increases from one year to the next and include full direct and indirect costs.
  •  Make sure the correct facilities and administration (F&A) rate is applied to your project.
  •  Make sure the application packet is completed and signed.
  •  Allow enough time for both your department's approval of your application and the Office of Grants and Contracts to review, approve, and  submit your application.
  • Review Grant Preparation and Submission Timeline (pdf)
  What resources are available to assist me with my grant application?


  • Grant Writing Assistance
    The Clinical & Translational Science Institute (CTSI) offers guidance for new investigators for every step of the application process .
  • Grant Boilerplate
    The GCO offers boilerplate, templates, and sample language for topics such as: responsible conduct of research, biosketches, facilities and resources, and institutional data. Boilerplate language is also available for NIH Career, Fellowship, Research and Training Grants.
  • eBridge Training - Funding Proposals
    Most grant applications must be submitted via eBridge, a web-based software application. Research Systems Training offers hands-on training on how to use eBridge to submit your Funding Proposal.
  • eBridge Procedure Guides
    The Office of Grants & Contracts (GCO) provides the guides in PDF format which offer specific instructions on submitting grant applications.
  • NIH All About Grants Podcast
    The Office of Extramural Research (OER) presents conversations with NIH staff members on topics such Preparing a Successful Grant Application and Understand How Your Grant is Reviewed. Podcasts are in mp3 format and updated monthly; transcripts are available.
  What are the relevant policies and guidelines for grant submissions?

The Medical College of Wisconsin Office of Corporate Compliance maintains the following institutional policies pertaining to research and Grants & Contracts:

  • Requests to Granting Agencies (RS.GC.010)
  • Transfer of Grants, Contracts, or Equipment (RS.GC.020)
  • Timing Requirements and Policy for Submissions Through Grants & Contracts (RS.GC.030)
  • Requirements for Extramurally Funded Research Studies Involving Human Subjects (RS.GC.040)
  • Principal Investigator Eligibility (RS.GC.050)
  • Proposal Budget Preparation (RS.GC.070)

These policies are available for viewing on the MCW Corporate Compliance intranet site accessible via InfoScope.  For an overview of all institutional policies pertaining to research, search on InfoScope for keywords “research policies” and select the link Research Policies.  Quickly jump to individual policies by searching for the policy number on InfoScope: e.g. RS.GC.010

  Whom should I contact with problems or questions?

Please refer to GCO Contacts to determine which grant support specialist can best assist you.

Contact Grants & Contracts

Phone: 414-955-8563

Fax: 414-955-6552


Web: GCO

Location: MFRC 3070
(MACC Fund Research Center)

Office of Grants and Contracts
8701 Watertown Plank Road
Milwaukee, WI  53226-0509


Medical College of Wisconsin
8701 Watertown Plank Road
Milwaukee, WI 53226
(414) 955-8296
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Page Updated 11/19/2015