Medical College of Wisconsin - Information for Suppliers

ACH

MCW’s preferred method of payment is via ACH (electronic transfer of funds transfer directly to supplier’s banking account).

ACH offers the following benefits to the Supplier:

• Supplier will receive money faster and securely
• There is a lower per transaction cost for the supplier
• The supplier can have remittances sent to any number of departments via email

To enroll, simply complete the ACH Form (PDF).

Questions may be emailed to ap_sbank@mcw.edu.

Taxpayer Certification Forms with the following link labels:

• IRS Form W-9 (PDF)
• IRS Form W-8BEN-E (non-U.S. companies) (PDF)
• IRS Form W-8BEN (non-U.S. individuals) (PDF)

Tips for Submitting Supplier Invoices for Payment

• Suppliers should email invoices directly to incoming_ap@mcw.edu
  
  • No other correspondence should be sent to this email address
  • MCW discourages the mailing of physical, printed invoices.
• The Purchase Order number MUST be clearly visible on the FIRST PAGE of the invoice.
• The invoice must have a unique invoice number.
• The invoice must list a complete remittance address.
• Do not send password‐protected invoices.
• Invoices must be sent as an attachment, not included in the body of the email.
• The preferred file format is PDF. Word and Excel docs are acceptable. No other file types should be used.
• The email should not contain any graphics (such as in the email signature line).
• Do not change the invoice font color or highlight any areas of the invoice.
• Do not re‐send invoices, by email or printed copies, as duplicates may occur.