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Academic and Student Services

Office of the Registrar

The mission of the Office of the Registrar is to maintain a high level of service for past and present students, faculty, and staff members in all schools and programs at the Medical College of Wisconsin, as well as external organizations. In accordance with institutional policies and federal/state regulations, the Office of the Registrar maintains academic records as well as manages the academic calendar, course catalog, class schedule, registration, and transcripts. The Office of the Registrar is ethical and professional in all that it does, and assures the integrity of degree requirements and the grading process while maintaining confidentiality under the Family Educational Rights and Privacy Act.  The Office of the Registrar embraces efficient practices and technology to improve the educational experience for all. Duties and responsibilities of the Office of the RegistrarOffice of the Registrar Staff
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Bulletins, Handbooks and Policies

Academic Bulletin - Graduate School

Academic Bulletin - Graduate School

The Graduate School Academic Bulletin contains information relating to admission, curricula, programs, degrees, graduation requirements, and policies.
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Academic Bulletin - Medical School

Academic Bulletin - Medical School

The Medical School Academic Bulletin contains information relating to admission, curricula, programs, degrees, graduation requirements, and policies.
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All Student Handbook

All Student Handbook

The MCW All Student Handbook contains information, policies, and procedures for all students enrolled at the Medical College of Wisconsin. It is to be used in conjunction with the MCW Graduate School of Biomedical Sciences Handbook, the Medical School Handbook and/or the School of Pharmacy Handbook which include information, policies and procedures specific to the schools.
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Credit Hour Policy

Credit Hour Policy

In accordance with the U.S. Department of Education’s regulations and the definition of a Carnegie unit, the Medical College of Wisconsin assigns credit hours as a unit of measurement. The Medical College of Wisconsin awards credit to students who successfully complete required coursework which may include clinical rotations, conferences, labs, research and study.

For example:

18 hours of lecture and exams equals one credit hour.
36 hours of course activities such as conferences, demonstrations, or labs equals one credit hour.
90 hours of external work including research and study equals one credit hour.

The Liaison Committee on Medical Education has in place certain standards which require careful evaluation of students in all aspects of medical education. The Medical College of Wisconsin abides by such standards, and follows longstanding practices at medical schools nationwide in which one credit hour is assigned to each week of a clinical rotation.

For example:
4 weeks in the family medicine rotation equals 4 credit hours.
6 weeks in the pediatrics rotation equals 6 credit hours.
8 weeks in the clinical surgery rotation equals 8 credit hours.

In accordance with the Liaison Committee on Medical Education Standard 8.8., the Medical School has established a policy on limitations in student work hours during clerkship rotations that was approved by the Curriculum Evaluation Committee; the clerkship coordinators and directors monitor student work hours to assure compliance with that policy. These hours represent clinical hours, and not hours spent studying or working on other rotation or self-study projects.

A student is considered full-time as long as he/she is enrolled in 9 or more credits (fall and spring terms), or 6 or more credits (summer term) in the Graduate School, or is enrolled in 12 or more credits in the Medical School.

Curriculum - School of Pharmacy

Curriculum - School of Pharmacy

View the complete curriculum for School of Pharmacy students.
View the Pharmacy School Curriculum Schedule & Catalog
Family Educational Rights and Privacy Act (FERPA)

Family Educational Rights and Privacy Act (FERPA)

The Family Educational Rights and Privacy Act (FERPA, found at 34 CFR 99), as amended, is a federal law administered by the U.S. Department of Education that protects the education record, allows for inspection of records and allows for amendment of records.
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Calendars, Course Catalog and Schedule of Classes

Academic Calendars

Academic Calendars

The Office of the Registrar maintains academic calendars for each campus and school within MCW. The calendars are subject to change. Please be certain to confirm class start and end dates, exam dates, and other important dates in Brightspace and/or OASIS.
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Course Catalog

Course Catalog

View the course catalog.
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Medical School Scheduling

Medical School Scheduling

View detailed information about registration for each class year, as well as away electives for final year students.

To view the information, log into MCWconnect and navigate to the 'Academics' page. 

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Schedule of Classes

Schedule of Classes

View the schedule of classes.
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Visiting Medical Students

Visiting Medical Students

View detailed information about how to become a visiting medical student at the Medical College of Wisconsin.
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Records, Requests and Forms

Academic Records

Academic Records

The Family Educational Rights and Privacy Act, as amended, is a federal law administered by the U.S. Department of Education that protects the privacy of student records, provides students the right to inspect their records, and provides students the right to request amendment of their records.  It is recommended students familiarize themselves with the Medical College of Wisconsin’s FERPA policy.

A current or former student who wishes to authorize the release of non-directory records (e.g. academic standing, class schedule, evaluations, grades, etc.) to third parties (including but not limited to lenders, licensing boards, parents, prospective employers, spouses, etc.) must contact the Office of the Registrar for the appropriate form.    

A current or former student who wishes to authorize the release of his/her transcript must complete the appropriate Request for Official Academic Transcript form. See Transcripts section.
Current Student Forms
Dean's Letter/Medical Student Performance Evaluation

Dean's Letter/Medical Student Performance Evaluation

The Office of the Registrar retains each medical student’s Dean’s Letter/MSPE.  A current or former student who wishes to authorize the release of the Dean’s Letter/MSPE must contact the Office of the Registrar for the appropriate form.  Please also see the Transcripts section if a transcript is to accompany the Dean’s Letter/MSPE.

Diplomas

Diplomas

If a MCW diploma has been damaged, destroyed, lost or stolen, a replacement diploma may be ordered from the Office of the Registrar. The graduate requesting the replacement diploma must complete the Diploma Order Form (PDF) which must be notarized. If a replacement diploma is ordered due to the condition of the original diploma, the original diploma must be surrendered to the Office of the Registrar.  

The fee for a replacement diploma is $100.00. A check must be submitted with the diploma order form.  The replacement diploma will be annotated “Duplicate Diploma”, and will be sent by certified mail or Fed Ex approximately six to eight weeks after it is requested.

Many licensing boards require an official copy of the diploma. The Office of the Registrar does not retain copies of diplomas. Therefore, if a copy of a diploma is needed, it is necessary for the graduate to make a photocopy of the diploma and have it notarized.

Please note: individuals who graduated from medical school prior to 1968 must contact Marquette University’s Office of the Registrar at (414) 288-4000 for information.
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Licensure

Licensure

The Office of the Registrar regularly assists alumni and graduating students with documentation for licensure. Each board has requirements specific to that board and/or state.  Therefore, it is recommended graduates contact the appropriate board and/or state with specific questions. 

Alumni and graduating students may forward to the Office of the Registrar forms for completion which verify dates of attendance and degrees. If an official transcript must accompany the form, it is necessary for alumni to complete the Former Student Transcript Request Form or for graduating students to complete the Current Student Transcript Form in the Transcripts section of the website. If a notarized copy of the diploma must accompany the form, it is necessary for alumni to forward to the Office of the Registrar a photocopy of the diploma.

Due to the confidential nature of this information, these documents will not be faxed.

Transcripts

Transcripts

Current Students

A current student may access an unofficial academic transcript via MCWconnect.

A current student may request an official academic transcript via MCWconnect. The official transcript will not be released in the event of outstanding financial or other obligations to the institution. An official transcript issued to a student will be annotated "Issued to Student."

A medical student in his/her final year may authorize the release of his/her official transcript and Dean's Letter/MSPE by completing the ERAS Transcript Request form (PDF). 

Former Students

A former student may authorize the release of his/her official academic transcript by completing the Former Student Transcript Request form. The official transcript will not be processed without payment, or in the event of outstanding financial or other obligations to the institution. An official transcript issued to a former student will be annotated “Issued to Student.” 

Verification

Verification

A current student may request an enrollment verification and supporting information such as academic standing, anticipated graduation date, class schedule, etc. by contacting the Office of the Registrar for the appropriate form. 

It is common for graduate medical programs, medical offices and third-party providers to verify dates of attendance and/or degrees for graduates. The Medical College of Wisconsin has authorized the National Student Clearinghouse to act as its agent for all verifications of current student enrollment and degrees. 

Please refer third parties to the National Student Clearinghouse or contact the Clearinghouse by phone at (703) 742-4200.

Registrar Resources

Academic Systems

Academic Systems

An overview of the integration of academic data and points of contact. 
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Enrollment Statistics

Enrollment Statistics

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Contact Us

The Office of the Registrar maintains the academic records of all current and former students.

Office of Academic Affairs
Medical Education Building, M3200
8701 Watertown Plank Rd
Milwaukee, WI 53226

Hours
Monday - Friday, 8:00 am-5:00 pm

(414) 955-8733
acadreg@mcw.edu
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National Student Clearinghouse

MCW has authorized the National Student Clearinghouse to act as our agent for all verifications of current student enrollment and degrees. Please visit the National Student Clearing House Verification Services website or contact them (703) 742-4200.