Academic and Student Services

The Graduate School Academic Bulletin contains information relating to admission, curricula, programs, degrees, graduation requirements, and policies.

The Medical School Academic Bulletin contains information relating to admission, curricula, programs, degrees, graduation requirements, and policies.

The MCW All Student Handbook contains information, policies, and procedures for all students enrolled at the Medical College of Wisconsin. It is to be used in conjunction with the MCW Graduate School of Biomedical Sciences Handbook, the Medical School Handbook and/or the School of Pharmacy Handbook which include information, policies and procedures specific to the schools.

In accordance with the U.S. Department of Education’s regulations and the definition of a Carnegie unit, the Medical College of Wisconsin assigns credit hours as a unit of measurement. The Medical College of Wisconsin awards credit to students who successfully complete required coursework which may include clinical rotations, conferences, labs, research and study.

For example:

18 hours of lecture and exams equals one credit hour.
36 hours of course activities such as conferences, demonstrations, or labs equals one credit hour.
90 hours of external work including research and study equals one credit hour.

The Liaison Committee on Medical Education has in place certain standards which require careful evaluation of students in all aspects of medical education. The Medical College of Wisconsin abides by such standards, and follows longstanding practices at medical schools nationwide in which one credit hour is assigned to each week of a clinical rotation.

For example:
4 weeks in the family medicine rotation equals 4 credit hours.
6 weeks in the pediatrics rotation equals 6 credit hours.
8 weeks in the clinical surgery rotation equals 8 credit hours.

In accordance with the Liaison Committee on Medical Education Standard 8.8., the Medical School has established a policy on limitations in student work hours during clerkship rotations that was approved by the Curriculum Evaluation Committee; the clerkship coordinators and directors monitor student work hours to assure compliance with that policy. These hours represent clinical hours, and not hours spent studying or working on other rotation or self-study projects.

A student is considered full-time as long as he/she is enrolled in 9 or more credits (fall and spring terms), or 6 or more credits (summer term) in the Graduate School, or is enrolled in 12 or more credits in the Medical School.

View the complete curriculum for School of Pharmacy students.

The Family Educational Rights and Privacy Act (FERPA, found at 34 CFR 99), as amended, is a federal law administered by the U.S. Department of Education that protects the education record, allows for inspection of records and allows for amendment of records.

The Office of the Registrar maintains academic calendars for each campus and school within MCW. The calendars are subject to change. Please be certain to confirm class start and end dates, exam dates, and other important dates in Brightspace and/or OASIS.

View the course catalog.

View detailed information about registration for each class year, as well as away electives for final year students.

To view the information, log into MCWconnect and navigate to the 'Academics' page. 

View the schedule of classes.

View detailed information about how to become a visiting medical student at the Medical College of Wisconsin.

The Family Educational Rights and Privacy Act, as amended, is a federal law administered by the U.S. Department of Education that protects the privacy of student records, provides students the right to inspect their records, and provides students the right to request amendment of their records.  It is recommended students familiarize themselves with the Medical College of Wisconsin’s FERPA policy.

A current or former student who wishes to authorize the release of non-directory records (e.g. academic standing, class schedule, evaluations, grades, etc.) to third parties (including but not limited to lenders, licensing boards, parents, prospective employers, spouses, etc.) must contact the Office of the Registrar for the appropriate form.    

A current or former student who wishes to authorize the release of his/her transcript must complete the appropriate Request for Official Academic Transcript form. See Transcripts section.

• Add/Drop Exception Form (PDF)
• Application for Graduation (PDF)
• Audit Class form (PDF)
• Citizenship DOB SSN Update form (PDF)
• Cross MCW Campus Registration (PDF)
• Deceleration for M1 Students (PDF)
• Name Change form (PDF)
• Request for Return from Temporary Withdrawal (PDF)
• Single Course Withdrawal form (PDF)
• Specialty Year for Regional Campus Students (PDF)
• Withdrawal Request - Temporary or Permanent (PDF)
  
  

The Office of the Registrar retains each medical student’s Dean’s Letter/MSPE.  A current or former student who wishes to authorize the release of the Dean’s Letter/MSPE must contact the Office of the Registrar for the appropriate form.  Please also see the Transcripts section if a transcript is to accompany the Dean’s Letter/MSPE.

If a MCW diploma has been damaged, destroyed, lost or stolen, a replacement diploma may be ordered from the Office of the Registrar. The graduate requesting the replacement diploma must complete the Diploma Order Form (PDF) which must be notarized. If a replacement diploma is ordered due to the condition of the original diploma, the original diploma must be surrendered to the Office of the Registrar.  

The fee for a replacement diploma is $100.00. A check must be submitted with the diploma order form.  The replacement diploma will be annotated “Duplicate Diploma”, and will be sent by certified mail or Fed Ex approximately six to eight weeks after it is requested.

Many licensing boards require an official copy of the diploma. The Office of the Registrar does not retain copies of diplomas. Therefore, if a copy of a diploma is needed, it is necessary for the graduate to make a photocopy of the diploma and have it notarized.

Please note: individuals who graduated from medical school prior to 1968 must contact Marquette University’s Office of the Registrar at (414) 288-4000 for information.

The Office of the Registrar regularly assists alumni and graduating students with documentation for licensure. Each board has requirements specific to that board and/or state.  Therefore, it is recommended graduates contact the appropriate board and/or state with specific questions. 

Alumni and graduating students may forward to the Office of the Registrar forms for completion which verify dates of attendance and degrees. If an official transcript must accompany the form, it is necessary for alumni to complete the Former Student Transcript Request Form or for graduating students to complete the Current Student Transcript Form in the Transcripts section of the website. If a notarized copy of the diploma must accompany the form, it is necessary for alumni to forward to the Office of the Registrar a photocopy of the diploma.

Due to the confidential nature of this information, these documents will not be faxed.

Current Students

A current student may access an unofficial academic transcript via MCWconnect.

A current student may request an official academic transcript via MCWconnect. The official transcript will not be released in the event of outstanding financial or other obligations to the institution. An official transcript issued to a student will be annotated "Issued to Student."

A medical student in his/her final year may authorize the release of his/her official transcript and Dean's Letter/MSPE by completing the ERAS Transcript Request form (PDF). 

Former Students

A former student may authorize the release of his/her official academic transcript by completing the Former Student Transcript Request form. The official transcript will not be processed without payment, or in the event of outstanding financial or other obligations to the institution. An official transcript issued to a former student will be annotated “Issued to Student.” 

Transcript Key

View the Transcript Key (PDF)

A current student may request an enrollment verification and supporting information such as academic standing, anticipated graduation date, class schedule, etc. by contacting the Office of the Registrar for the appropriate form. 

It is common for graduate medical programs, medical offices and third-party providers to verify dates of attendance and/or degrees for graduates. The Medical College of Wisconsin has authorized the National Student Clearinghouse to act as its agent for all verifications of current student enrollment and degrees. 

Please refer third parties to the National Student Clearinghouse or contact the Clearinghouse by phone at (703) 742-4200.

Academic Policies and Processes for MCW Course Directors, Faculty and Coordinators

An overview of the integration of academic data and points of contact.