MCW Office of the Registrar | Faculty & Staff Resources

The Office of the Registrar maintains academic calendars for each campus and school within MCW. The calendars are subject to change. Please be certain to confirm class start and end dates, exam dates, and other important dates in Brightspace and/or OASIS.

Add/Drop Deadlines

Graduate School: A student may add/drop a class no later than five days after the start of the class.

Medical School: The add/drop deadline is the 15th, two months preceding the month in which the class begins. View 2023-2024 MCW-Milwaukee Medical School Add Drop Grade Deadlines (PDF).

• July: May 15
• August: June 15
• September: July 15
• October: August 15
• November: September 15
• December: October 15
• January: November 15
• February: December 15
• March: January 15
• April: February 15
• May: March 15
• June: April 15

Note: Medical students may change Pathways through the first Thursday of the class.

Pharmacy School: A student may not drop/withdraw from any class required for completion of the program unless he/she pursues a permanent or temporary withdrawal from the entire program.

View MCW academic calendars

View the course catalog for general MCW course offerings, course descriptions and restrictions.

View the course catalog

View the schedule of classes for specific class offerings.

View the schedule of classes

View detailed information about add/drop and grade deadlines, scheduling requirements and options for the third and fourth year, specific information about searching for courses and registration in MCWconnect, as well as away electives for final year students.

(MCW credentials required to access.)

Review Milwaukee medical school scheduling information

An overview of the integration of academic data and points of contact. Find support contacts for each of the academic systems utilized by the Medical College of Wisconsin.

View the academic systems integration chart (PDF)

• All Student Bulletin (PDF)
  The MCW All Student Bulletin contains information, policies, and procedures for all students enrolled at the Medical College of Wisconsin. It is to be used in conjunction with the MCW School of Graduate Studies Handbook, the Medical School Handbook and/or the School of Pharmacy Handbook which include information, policies and procedures specific to the schools.
• School of Graduate Studies
• Medical School
• MSA Program
• Pharmacy School

Deadlines

• Graduate School: In fall and spring term, two weeks after the session end date. In summer term, one week after the session end date.
• Medical School: 30 days after the class end date.
  • Step 1 – complete evaluations in Oasis
  • Step 2 – enter final grade in MCWconnect
• Pharmacy School: Wednesday after class end date.

Medical School Grading Policy

In compliance with the Liaison Committee on Medical Education Standard 9.8, Fair and Timely Summative Assessment, it is the policy of MCW’s Medical School for all course directors and/or coordinators to enter final grades in MCWconnect no later than 30 days after the last scheduled day of class, clerkship, research, or rotation.

To support compliance, MCWconnect sends automated notifications to course directors and coordinators as follows:

• Day 20 and 25: Email reminders are sent through MCWconnect notifying that grades are due soon.
• Day 30: MCWconnect sends a notification indicating that action is required, as grades are due that day.
• Day 35: MCWconnect sends a notification indicating that the grade is overdue. If the grade is not submitted by the end of the next business day, the situation will be escalated to the Associate Dean for Education in the School of Medicine for further follow-up.
• Day 40, if non-compliance continues: Additional MCWconnect notification will be sent and the Associate Dean will notify the Dean of the School of Medicine, who will follow up with the Course Director as appropriate.

Final Grades

• The Office of the Registrar maintains final grades only in MCWconnect and does not have access to component grades in Brightspace or OASIS.
• A one-page MCWconnect Guide, including information on how to enter final grades, is available in Faculty and Advisor Resources directly in MCWconnect.

Incomplete Grades

The grade of “I” for incomplete in a course that is graded on the standard grade scale or the grade of “IC” for incomplete in a course that is graded on the pass/fail grade scale is to be assigned to a student who has started coursework and is not able to complete it by the class end date due to extenuating circumstances. A grade of “I” or “IC” is to be assigned only in cases where the student is reasonably expected to complete all coursework by the deadline:

Fall Term

• January 31: Graduate School, Medical School and MSA Program
• 10 calendar days after the grading deadline: School of Pharmacy

Spring Term

• July 31: Graduate School, Medical School and MSA Program
• 10 calendar days after the grading deadline: School of Pharmacy

Summer Term

• September 15: Graduate School

If a grade of “I” or “IC” is not converted to a final grade by the deadline, the grade of “I” or “IC” will automatically be replaced with a failing/unsatisfactory grade. If an extension is necessary, the course director may consult with school/program administration and must email acadreg@mcw.edu with the date of the extension.

Withdrawals

If a student stops attending class and/or is not reasonably expected to complete all coursework, the student is to be assigned a failing grade by the course director. In some cases, a student may request to be withdrawn from a class or from the term. Please refer a student seeking a withdrawal to the school/program office. A grade of “W” for withdrawal is assigned by the Office of the Registrar only when approved by the school/program of the student.

Transcripts

View the Transcript Key (PDF)