MCW Office of Research and CTSI External Review Program

This joint program offered by the Office of Research and the CTSI provides an external review for R01-level grants.

In conjunction with the Clinical & Translational Science Institute (CTSI), the Office of Research is pleased to continue offering external review of applications for R01 and K-level grants (from NIH or other major funders) prior to submission. CTSI membership is not required for this program, and investigators in all areas of research - basic science, clinical, population science - are encouraged to participate. Assurance that the application has been internally reviewed and is supported by the investigator's Department Chair is required.

The program will make arrangements to provide a full NIH style review by an outside reviewer, ideally an individual with recent study section experience in the relevant area. The reviews will be officially solicited by Ann Rosenthal, MD, associate dean and professor of rheumatology. An honorarium of $750 per proposal will be made available to external reviewers for a timely return of the review.

Interested faculty should contact the Office of Research or Dr. Rosenthal for an application form to request this service. This form requires a commitment from the PI to have a complete draft of the grant application ready by the date indicated in the table below, including the following information for the selected external reviewers:

Introduction and summary statement from the previous review (if applicable)
Specific aims
Research plan
Biosketches for key personnel
Budget and budget justification
Scientific Environment (facilities, cores, etc.)

Reviews will be solicited in a timely manner, allotting the PI a minimum of 3 weeks to make modifications based on reviewer comments in advance of the deadline for submission to MCW's Grants and Contracts Office for sponsor submission.

Key dates for the external review program are provided in the tables below. For more information, contact the Office of Research or Dr. Rosenthal.

R01-level Deadlines

Application Form Deadline	Full Application Deadline	Reviewer Comments Returned to PI	Appropriate for targeting NIH R01 deadlines
August 13, 2024	September 10, 2024	October 4, 2024	November 5, 2024 (RRR)
November 13, 2024	December 11, 2024	January 6, 2025	February 5, 2025 (N)
December 13, 2024	January 8, 2025	February 3, 2025	March 5, 2025 (RRR)
March 12, 2025	April 9, 2025	May 5, 2025	June 5, 2025 (N)
April 9, 2025	May 7, 2025	June 2, 2025	July 7, 2025 (RRR)
July 14, 2025	August 11, 2025	September 3, 2025	October 6, 2025 (N)
August 13, 2025	September 10, 2025	October 6, 2025	November 5, 2025 (RRR)

K-level Deadlines

Application Form Deadline	Full Application Deadline	Reviewer Comments Returned to PI	Appropriate for targeting NIH R01 deadlines
August 20, 2024	September 17, 2024	October 11, 2024	November 12, 2024 (RRR)
November 20, 2024	December 18, 2024	January 13, 2025	February 12, 2025 (N)
December 20, 2024	January 15, 2025	February 10, 2025	March 12, 2025 (RRR)
March 19, 2025	April 16, 2025	May 12, 2025	June 12, 2025 (N)
April 16, 2025	May 14, 2025	June 9, 2025	July 12, 2025 (RRR)
July 21, 2025	August 18, 2025	September 10, 2025	October 14, 2025 (N)
August 20, 2025	September 17, 2025	October 13, 2025	November 12, 2025 (RRR)

(N) = New; (RRR) = Renewal, Revision, Resubmission

Note: grant applications must be submitted to the MCW Grants & Contracts Office (GCO) 5 business days prior to sponsor deadlines.

For a current listing of upcoming sponsor deadlines and GCO due dates, please visit Standard Grant Application Due Dates (intranet access required).