Research Collaborate Lab Hall

External Review Program

This joint program offered by the Office of Research and the CTSI provides an external review for R01-level grants.

The External Review Program, previously paused due to COVID-19, is now available. 

In conjunction with the Clinical & Translational Science Institute (CTSI), the Office of Research is pleased to continue offering external review of applications for R01 and K-level grants (from NIH or other major funders) prior to submission. CTSI membership is not required for this program, and investigators in all areas of research - basic science, clinical, population science - are encouraged to participate. Assurance that the application has been internally reviewed and is supported by the investigator's Department Chair is required.

The program will make arrangements to provide a full NIH style review by an outside reviewer, ideally an individual with recent study section experience in the relevant area. The reviews will be officially solicited by Ann Rosenthal, MD, Associate Dean, Chief, and Professor of Rheumatology. An honorarium of $750 per proposal will be made available to external reviewers for a timely return of the review.

Interested faculty should contact Nicole Davis or Dr. Rosenthal for an application form to request this service. This form requires a commitment from the PI to have a complete draft of the grant application ready by the date indicated in the table below, including the following information for the selected external reviewers:

  • Introduction and summary statement from the previous review (if applicable)

  • Specific aims

  • Research plan

  • Biosketches for key personnel

  • Budget and budget justification

  • Environment sections in electronic format

Reviews will be solicited in a timely manner, allotting the PI a minimum of 3 weeks to make modifications based on reviewer comments in advance of the deadline for submission to MCW's Grants and Contracts Office for sponsor submission.

Key dates for the external review program are provided in the tables below. For more information, contact Nicole Davis or Dr. Rosenthal


R01-level Deadlines

Application Form Deadline Full Application Deadline Reviewer Comments Returned to PI Appropriate for targeting NIH R01 deadlines
November 9, 2021 December 7, 2021 January 4, 2022 February 5, 2022 (N)
December 14, 2021 January 4, 2022 February 1, 2022 March 5, 2022 (RRR)
March 23, 2022 April 13, 2022 May 11, 2022 June 5, 2022 (N)
April 6, 2022 May 11, 2022 June 8, 2022 July 5, 2022 (RRR)
July 13, 2022 August 10, 2022 September 7, 2022 October 5, 2022 (N)
August 8, 2022 September 6, 2022 October 3, 2022 November 5, 2022 (RRR)


K-level Deadlines

Application Form Deadline Full Application Deadline Reviewer Comments Returned to PI Appropriate for targeting NIH K-Series deadlines
December 14, 2021 January 5, 2022 January 25, 2022 February 12, 2022 (N)
January 14, 2022 February 1, 2022 February 21, 2022 March 12, 2022 (RRR)
April 13, 2022 May 4, 2022 May 22, 2022 June 12, 2022 (N)
May 6, 2022  May 31, 2022 June 20, 2022 July 12, 2022 (RRR)
August 1, 2022  August 31, 2022 September 16, 2022 October 12, 2022 (N)
August 29, 2022  September 23, 2022 October 17, 2022 November 12, 2022 (RRR)

(N) = New; (RRR) = Renewal, Revision, Resubmission

Note: grant applications must be submitted to the MCW Grants & Contracts Office (GCO) 5 business days prior to sponsor deadlines.


For a current listing of upcoming sponsor deadlines and GCO due dates, please visit Standard Grant Application Due Dates (intranet access required).