Research Collaborate Lab Hall

External Review Program

This joint program offered by the Office of Research and the CTSI provides an external review for R01-level grants.

IMPORTANT: As a result of the COVID-19 pandemic, the External Review Program has been temporarily paused and is not accepting new applications at this time. We appreciate your understanding and look forward to reactivating the program soon. 


In conjunction with the Clinical & Translational Science Institute (CTSI), the Office of Research is pleased to continue offering external review of applications for R01 and K-level grants (from NIH or other major funders) prior to submission. CTSI membership is not required for this program, and investigators in all areas of research - basic science, clinical, population science - are encouraged to participate. Assurance that the application has been internally reviewed and is supported by the investigator's Department Chair is required.

The program will make arrangements to provide a full NIH style review by an outside reviewer, ideally an individual with recent study section experience in the relevant area. The reviews will be officially solicited by Elizabeth Jacobs, MD. An honorarium of $750 per proposal will be made available to external reviewers for a timely return of the review.

Interested faculty should contact Lynne Prost or Dr. Jacobs for an application form to request this service. This form requires a commitment from the PI to have a complete draft of the grant application ready by the date indicated in the table below, including the following information for the selected external reviewers:

  • Introduction and summary statement from the previous review (if applicable)

  • Specific aims

  • Research plan

  • Biosketches for key personnel

  • Budget and budget justification

  • Environment sections in electronic format

Reviews will be solicited in a timely manner, allotting the PI a minimum of 3 weeks to make modifications based on reviewer comments in advance of the deadline for submission to MCW's Grants and Contracts Office for sponsor submission.

Key dates for the external review program are provided in the tables below. For more information, contact Lynne Prost or Dr. Jacobs.


R01-level Deadlines

Application Form Deadline Full Application Deadline Reviewer Comments Returned to PI Appropriate for targeting NIH R01 deadlines*
March 23, 2020 April 13, 2020 May 11, 2020 June 5, 2020*
April 6, 2020 May 11, 2020 June 8, 2020 July 5, 2020**
July 13, 2020 August 10, 2020 September 7, 2020 October 5, 2020*
August 10, 2020 September 7, 2020 October 5, 2020 November 5, 2020**
November 9, 2020 December 7, 2020 January 4, 2021 February 5, 2021*
December 14, 2020 January 4, 2021 February 1, 2021 March 5, 2021**

*New; **Renewal, Resubmission, Revision


K-level Deadlines

Application Form Deadline Full Application Deadline Reviewer Comments Returned to PI Appropriate for targeting NIH R01 deadlines*
April 13, 2020 May 4, 2020 May 22,2020 June 12, 2020
August 10, 2020 August 31, 2020 September 18, 2020 October 12, 2020
December 14, 2020 January 5, 2021 January 25, 2021 February 12, 2021

Note: grant applications must be submitted to the MCW Grants & Contracts Office (GCO) 5 business days prior to sponsor deadlines.


For a current listing of upcoming sponsor deadlines and GCO due dates, please visit Standard Grant Application Due Dates (intranet access required).