Medical College of Wisconsin Affiliated Hospitals, Inc. (MCWAH)/GME Housestaff Onboarding Information
Welcome to MCWAH!
Employer Information
Your employer is the Medical College of Wisconsin Affiliated Hospitals (MCWAH), not the Medical College of Wisconsin (MCW).
This distinction is important because MCWAH employees have different benefits, conditions, and terms of employment. When you complete your training, all GME verifications should be directed to the Medical College of Wisconsin Affiliated Hospitals (MCWAH).
We are honored that you have chosen to learn and train with us and look forward to supporting you throughout your graduate medical education journey. Please monitor your personal email for important messages that contain links and time sensitive requests. The information provided on this page will summarize your responsibilities and when you can expect messages and deadlines throughout the spring and early summer. If you have questions, please reach out to gme@mcw.edu or call us at (414) 955-4575.
The twelve (12) onboarding steps described on this page are required to become a MCWAH employee and must be completed before you can start your MCWAH training program.
Missed deadlines may result in a delayed start which may impact your overall completion date.
Onboarding Overview
- All onboarding materials will be emailed to the personal email address provided by your MCWAH program coordinator.
- You will receive additional emails for licensing, ePDMP enrollment, required course work, and individual hospital onboarding processes that will require your attention/completion by the due dates listed within those messages.
- MCWAH is part of the MCW Information Technology Solutions (ITS) network; therefore, you will receive an MCW username/password and @mcw.edu email address. After May 15, all emails will be sent to your @mcw.edu email address, your official address while you are a MCWAH trainee.
- A half-day MCWAH New Housestaff Orientation will be held online at the end of June. An Outlook invitation will be sent to your MCW email address with the virtual meeting link and supporting documentation/resources. Please note, the MCWAH offices will be closed to in-person visitors during the virtual orientation session. All in-person business, such as I-9 verification, must be completed either before or after the orientation session.
Important Onboarding Communication Dates
April 1
1) Email from gme_forms@mcw.edu via DocuSign to your personal email address:
- Contains full list of of steps for onboarding process
- Details and DocuSign link to MCWAH Acknowledgement Form packet, which includes:
- Disclosure and authorization regarding procedurement of consumer reports and investigative consumer reports
- Acknowledgement and request to release criminal background information
- Patient Information privacy and security information and Outlook Application Memo
- Internal Occupational Health: record sharing agreement
2) Email from Qualtrics to your personal email address:
- Complete MCWAH Employment Application
- The form will take longer than 60 minutes to complete.
- Required materials are listed in Step 2 below as well as in the April 1 email attachment.
Due Date: April 21
3) Email from Qualtrics to your personal email address:
- Internal Occupational Health (IOH) Packet (2-step process)
- Complete IOH immunization registry and Fit Testing questionnaire
- Download, print and complete the Provider Verification form that was attached to the April 1 email from gme_forms@mcw.edu (see above).
Due Date: May 9
4) Email from DocuSign to your personal email address:
- Two-step Medical School Graduation Verification process
- Must be forwarded to your medical school of graduation by May 15
- Medical College of Wisconsin or UW Madison School of Medicine and Public Health and International Graduates are exempt from this step.
Due Date: May 15
May 15
1) Emails from gme@mcw.edu to your personal and MCW email addresses:
- Login to MCW email address
- Complete required online courses (approx. 10 hours)
2) Email from gme_benefits@mcw.edu to your MCW email address:
- Complete Benefits Open Enrollment via online Employee Navigator
Due Date: June 15
June 1
1) Email from gme@mcw.edu via DocuSign to your MCW email address:
- Sign and submit MCWAH Academic Year Contract
Due Date: June 15
After June 15 (variable due dates)
- Log in to Workday to verify required employee data (Step 9 below)
- Visit the MCWAH offices to complete your in-person I9 verification. This must be completed before the end of your third day of training.
Post Onboarding (variable due dates)
- For those with previous GME training and/or clinical practice, a Docusign request will be sent to you for previous GME verification and PLI claims history confirmation. Please reach out to kreinke@mcw.edu with questions.
- Create your online Transamerica account and verify your deferrals and any additional changes you would like to make to your 403(b) account. Please reach out to gme_retirement@mcw.edu with questions.
Tasks Due April 21
Tasks Due May 9
Tasks Due May 15
Tasks Due After May 16
Tasks Due After June 15
Tasks Due After July 1
Contact Us
Mailing Address
Medical College of Wisconsin Affiliated Hospitals, Inc.
Graduate Medical Education
8701 Watertown Plank Rd.
Milwaukee, WI 53226
Office Location
Milwaukee County Research Park
10000 W. Innovation Dr., Suite #100
Milwaukee, WI 53226
(414) 955-4575
(414) 955-0156 (fax)
gme@mcw.edu
Office Hours
Monday-Thursday 8 a.m.-5 p.m.
Friday 8 a.m.-4:30 p.m. or by appointment.
Parking/Entering the Building
Park and enter from the main entrance. Turn right at the fountain; the MCWAH offices are at the end of the hall.
