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Research Systems

Biosafety Module FAQs

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Finding eBridge IBC Applications

Navigating the eBridge IBC Module

A) Scenario 1 - you are logged in to the MCW Secure Network (onsite or through Citrix)

B) Scenario 2 - you are offsite (at home or on a trip)

C) Scenario 3 - you receive an eBridge automated email with a link to an IBC Application

 

A)  Scenario 1 - you are logged in to the MCW Secure Network (onsite or through Citrix)

  1. Navigate to eBridge
  2. Select the Login link in the upper right area of the screen.
  3. Your log in action will take you to your Dashboard 
  4. Select the More Dashboards link on the left side of the screen.
    For help, select the small ? icon that describes what the link does.
  5. You are now on your Safety Team Home Page. If you have multiple roles for Safety, such as Safety TeamIBC Committee Member, etc., please select the Safety Team Home Page to access your IBC Applications. If you are an IBC Member, select the IBC Member Home Page, etc. 
  6. To go back to your Animal, Human, or Funding Applications, select the More Home Pages… link once again.

 

B)  Scenario 2 - you are offsite (at home or on a trip)

  1. Navigate to eBridge
  2. Your log in action will initiate a pop-up box requesting the Domain, your User Name, and Password.
  3. The Domain is mcwcorp.
  4. Your User Name and Password are the same as your MCW Network ID/name and Password.
  5. In the User Name and Password fields, type EXACTLY in the following manner:
  6. After logging in, you land on your Dashboard 
  7.  This is where you access your Human, Animal, and Funding Applications. You may experience more than one type of Dashboard, such as Study Staff for Animal and Human Research, and Proposal Team for Grants Applications. If you are a Committee Member, you will have a Dashboard just for your Committee Work.
  8. To access IBC Applications, select the More Dashboards link in the left area of your screen
  9. You get a SECOND login prompt - type in EXACTLY the same information as the first log in.
  10. This takes you to your Safety Team Home Page. If you are an IBC Member or Chair, you will have a Home Page for each.
  11. To go back to your animal, human, or funding applications, select the More Dashboards... link once again.  Once you have logged in to both areas, you can move between them seamlessly.

 

C)  Scenario 3 - you receive an eBridge automated email with a link to an IBC Application

  1. Open the email and after reading the instructions, select the link to the IBC Application.
  2. If you are onsite and already logged into the MCW Secure Network, the eBridge Application automatically opens.

  3. If you are offsite, such as on a trip or at home, your login action will initiate a pop-up box requesting the Domain, your User Name, and Password.
  4. The Domain is mcwcorp.
  5. Your User Name and Password are the same as your MCW Network ID/name and Password.
  6. In the User Name and Password fields, type EXACTLY in the following manner:
  7. You are now on your Safety Team Home Page. If you have multiple roles for Safety, such as Safety Team, IBC Committee Member, etc., please select the appropriate Dashboard to access your work.
  8. If you want to access your animal, human, or funding applications, select the More Dashboards link.
  9. The log in prompt will open and you type in the same Domain, User Name, and Password as above. Once you have logged in to both areas, you can move between them seamlessly.
IBC Expiration Policy

IBC Expiration Policy

  • The IBC Application must be renewed every three (3) years in eBridge.
  • The Application must be submitted on or before its expiration date. 
  • The IBC has up to 90 days past the expiration date to review Applications submitted by the expiration date.
  • No new work that is added to the Renewal may begin until it receives IBC approval. Previously approved work may continue during the review.
  • If a 3 Yr. Renewal is submitted AFTER its expiration date, the Application becomes Expired.
  • All IBC work must stop and a new application completed and submitted in eBridge.
  • If a 3 Yr. Renewal is submitted by its expiration date, but not approved within 90 days, the Application becomes Expired.
  • All IBC work must stop and a new application completed and submitted in eBridge.
  • The new expiration date for a 3 Yr. Renewal submitted on time, and approved within 90 days, will be set 3 years from the most recent expiration date, where one year equals 365 days.
  • For questions, please contact the IBC Coordinator.
Using View Differences

Using View Differences

Audience: IBC Reviewers

The purpose of the View Differences feature is to provide a Reviewer with snapshots of the IBC SmartForm that quickly identify:

  1. Changes to the SmartForm
  2. Responses to Change Requests

Changes and responses are processed from Reviewer NotesView Differences allow a Reviewer to compare the versions of modifications created at different times during the review process. The Reviewer can view the changes made since he/she last requested changes, or all the changes since the originally-approved project.

Imagine a circumstance where the study team makes modifications in addition to those the Reviewer expects from a Change Request or Decision Pending Modifications. How can the Reviewer quickly evaluate all the changes to the SmartForm without examining the entire document for consistency? View Differences is the answer!

Instructions

  1. Navigate to the Workspace of the new IBC Application, Amendment, or 3-Year Renewal that you are assigned to review.
  2. In the upper left area of the Workspace, select View Differences.
  3. Select the version you want to compare to the most current changes.
    Show Changes made between Current Version (x.x) and  Field with version - drop down menu appears for you to select the appropriate version of the SmartForm. Your choice here will be compared with the version that has recently been edited, usually due to a Change Request. In most cases a Reviewer will compare the Current Version (the one the PI/SS are editing) to the Original IBC Version (approved IBC).
  4. Use the Changed Steps drop down menu to move to a selected section, or use the double arrows to navigate one step forward or backward. Do not navigate by using the Reviewer Note buttons as this takes you out of View Differences
  5. Changed Steps displays only the sections modified by the PI/SS and helps prevent the Reviewer searching unchanged answers.
  6. If you use the Reviewer Note navigation buttons, AddDeletePreviousNext, you will unknowingly exit View Differences and be taken to the SmartForm section for that Reviewer Note
  7. To re-enter View Differences, exit the SmartForm and from the Workspace, select View Differences again.

  8. Use the color coding and strikethrough features to identify modifications.
    1. Text in green was added in the most recent changes.
    2. Text in pink/red is this version's original text.
    3. Text with strikethrough has been deleted.

  9. To exit View Differences, use the Close button in the right area of the screen. You will return to the Workspace.
    1. Select the appropriate Reviewer activity when your review is complete.