New!! Now Forte Payments is now easier to use than ever!
Launched in October 2018, the Forte Payments system has proven to be a safe and effective option for research teams to make participant payments or reimbursements. Based on your feedback, MCW Finance and the Office of Research, in partnership with the Compliance Office, have re-evaluated the threshold amount for when the collection of social security numbers is required.
The new threshold limit of $200 will open the use of the Card to a broader audience, provide more flexibility to study teams, and still maintain compliance with federal tax reporting requirements.
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A safer, more secure method of payment for clinical research
MCW's Automated Participant Payment Card System
The Payments System allows study coordinators and other support staff to log in and authorize payments directly to a MCW Compensation Card, reducing the time and effort of processing paper checks.
The MCW Compensation Card is an easy-to-use reloadable debit card that can be dispensed to a participant at the time of their study visit. These cards can be used at ATM’s and anywhere VISA is accepted. The MCW Compensation Card project was initiated to offer an alternative to paper checks, and to provide a payment option that would appeal to a greater number of participants. Individuals who may need the funds to travel to and from appointments or who may have difficulty accepting a check payment will benefit from this fast and efficient option. Participant satisfaction is expected to increase because of the use of Compensation Cards.
Sponsored by the Office of Research and Finance departments and developed with input from key clinical research stakeholders, this solution benefits investigators and their research teams as well as study participants. Payments allows research coordinators and other support staff to log in and authorize a payment directly to a MCW Compensation Card, reducing the time and effort of processing paper checks. Additionally, the Forte Payments perfectly complements another Forte product, the OnCore Clinical Trials Management System. Studies entered in OnCore can easily feed study information and participant details to the new Forte Payment System.
Benefits of Forte Payments:
- A safer, more secure method of payment for clinical research participants.
- An easy-to-use reloadable debit card that can be dispensed to a participant at the time of their study visit.
- Funds are immediately available once a payment is loaded.
- MCW Compensation Cards can be used at ATM's and anywhere Visa cards are accepted.
- Ensures consistency and streamlines the travel reimbursement process.
- Maximums for hotel, parking and mileage can be set ahead of time.
- Ability to upload receipts and send reimbursement requests for department review.