MCW Study Payments and the collection of SSN
The MCW Study Participant Payments System allows research coordinators and other support staff to log in and authorize a payment directly to a MCW Participant Payments System Compensation Card.
Study Participant Payment Card System
A safer, more secure method of payment for clinical research. The Study Payments Systems allows study coordinators to authorize payments directly to an MCW Study Participant Compensation Card, reducing the time and effort of processing traditional paper checks.
Effective July 9, 2019: use of the Card does not require the collection of a participant's social security number until their annual cumulative study payments reach $200.
About Study Payments
Sponsored by the Office of Research and key clinical research stakeholders, the MCW Study Payment System allows study coordinators authorize direct payments to MCW-branded Participant Compensation Cards, reducing the time and effort of processing paper checks. Additionally, the system is free to use and studies already entered in OnCore can easily feed study information and participant details into the Study Payment System.
Benefits:
- A safer, more secure method of payment for clinical research participants.
- An easy-to-use reloadable debit card that can be dispensed to a participant at the time of their study visit.
- Funds are immediately available once a payment is loaded.
- MCW Compensation Cards can be used at ATM's and anywhere Visa cards are accepted.
- Ensures consistency and streamlines the travel reimbursement process.
- Maximums for hotel, parking and mileage can be set ahead of time.
- Ability to upload receipts and send reimbursement requests for department review.
Quick Links
Payments Help
Submit a Service Request
Note: Payments is dually serviced by the OnCore Help Desk
Report a Lock-Out
Email the Support team to get assistance on a Lock-Out.
Request Protocol Set-Up
Note: You must have a Payments account to request a protocol set-up
Get Started with Payments
Quick Start Guide (PDF)
Get information on the roles in the Study Payments System.