MCW eBridge and Workday: Frequently Asked Questions

Existing users that usually login should double check that they can access eBridge. If you cannot login, contact the eBridge Help Desk.
Existing users who do not need to login to eBridge do not need to take action after the implementation.

If you need to login to eBridge, find what best describes the type of researcher you are below and follow the steps:

Collaborator, Project Coordinator, or Project Staff (from another institution)

1. Contact the Department Administrator of the MCW PI with which you are working to request creation of a Workday account. 
2. Once a Workday account has been created, complete and submit the eBridge Registration form. 

The following individuals should complete and submit the eBridge Registration form:

• Children’s Wisconsin HRPP Office Staff 
• OCRICC Staff 
• Nurse conducting research (Froedtert, Children's Wisconsin, Community Health Division) 
• Froedtert Pharmacist conducting research
• Versiti Principal Investigator (PI) or staff conducting research 

With the Workday implementation, we now have functionality to capture academic appointment department/division. Contact the eBridge Help Desk if you would prefer to list the Academic Appointment Department/Division on submissions (e.g Funding Proposals, PROs, AUAs) rather than your Organizational Department/Division.

Names of some departments and divisions were updated to align with the names and format in Workday. This change was automatically applied to person Accounts, SmartForms and Workspaces.

The list of sponsors and subcontractors was updated to reflect those in Workday. Some have been added and some have been removed. 

Any sponsor name changes were automatically applied during the Workday implementation and applied to:

• PRO - question 11.1.2
• AUA - question V2.0
• IBC - MCW Managed Funding Sources within the Identify Related Funding Source activity.
• FP's - for existing Funding Proposals, verify that the correct cost center is selected at continuation and/or reconciliation. 

The process to request new sponsors and subcontractors will remain the same.

The list of cost centers was updated to reflect the cost centers available in Workday. Cost Centers that have already been selected in SmartForms will be automatically reformatted to display the new Workday Cost Center ID along with the original Oracle ID in parenthesis. 

This change was automatically applied to:

• PRO - question 11.1.1
• AUA - question - V1.1
• IBC - Department Funding Sources within the Identify Related Funding Source activity
• FP's - for existing Funding Proposals, verify that the correct cost center is selected at continuation and/or reconciliation.

The list of funds were updated to reflect the funds available in Workday. Funds that have already been selected will be automatically reformatted to display the new Workday Fund ID along with the original Oracle ID in parenthesis. 

This change was automatically applied to:

• PRO - question 11.1.1
• AUA - question V1.1

With the Workday implementation, the following program types will not be available in the eBridge Funding Proposal Module:

• Continuing Medical Education
• Departmental
• Institutional
• Professorship
• Scholarship or Award
• Student Service
• Plant Operations

The project number has been relabeled to a Workday Grant Number. The previously entered Oracle number will display. 

This change was automatically applied to:

• PRO - question 11.1.1
• AUA - question V1.1

Location names were updated to align with the location in Workday. This change was automatically applied to person accounts and SmartForms.

We’re working on this content and will update it shortly. Please check back later!