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Research Systems

Forte Payments System Features

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The new Forte Payments System is a better way to efficiently manage stipends and travel reimbursements across clinical trials with our automated payment system, and now integrated with OnCore.

Featuring

  • A safer, more secure method of payment for clinical research participants.
  • An easy-to-use reloadable debit card that can be dispensed to a participant at the time of their study visit.
  • Funds are immediately available once a payment is loaded.
  • MCW Compensation Cards can be used at ATM's and anywhere Visa cards are accepted.
  • Ensures consistency and streamlines the travel reimbursement process.
  • Maximums for hotel, parking and mileage can be set ahead of time.
  • Ability to upload receipts and send reimbursement requests for department review.
  • Participants can view funds and set notification preferences through the Forte Participant Payments Pay Web Portal.
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How do I get started with Forte Payments?
Getting Started with Forte Payments is as easy as 1, 2, 3… just download the Payments Quick Start Guide. 

Download Guide

Do we need to collect SSNs when using MCW Participant Payments cards?
Effective July 9th 2019, use of the Card will not require the collection of a participant's social security number until their annual cumulative study payments reach $200. 

An example:
(assuming payments are in the same calendar year)
• Trial 1, visit one – payment $60 – SSN is not required
• Trial 1, visit two – payment $60 – SSN is not required (cumulative total is under the $200 annual threshold)
• Trial 2, visit one – payment $100 – SSN is required (cumulative total has exceeded the $200 annual threshold)

At the time a participant is enrolled in a study, if it is anticipated that the participant will receive compensation of at least $200 in a single calendar year, it is recommended but not required that the participant's SSN be collected at the time of enrollment. 

If you have additional questions or comments please contact finappsupport@mcw.edu

READ MCW POLICY

Are store-bought (VISA/MC) gift cards the same as a MCW Participant Payments Cards?
NO. Store-bought VISA gift cards are NOT the same as MCW Participant Payments Cards.

Gift Card Payments of $60.00 or Less - Individual gift card or cash payments to research study participants for amounts of $60 or less are considered by MCW to be de minimis in nature and do not require a social security number to be collected from participants. The research study participant’s proper legal name, signature, date and amount received are required to be collected and stored by the research study site and submitted to Accounts Payable. This de minimis amount is not applicable to check payments.

Gift Card Payments greater than $60.00 – Individual gift card or cash payments to research study participants greater than $60 require the collection of the participant’s proper legal name, home address, social security number and amount received. This information must be stored securely (e.g. in locked drawer if paper format, or an encrypted file if in electronic format; the key for which is kept by a limited number of people who have a need to know) at the research study site, and also submitted via secure means (e.g. encrypted file) to Accounts Payable.

All Payments using the MCW Participant Payments Cards
The Forte Payment Card payments are subject to 1099 reporting. The research study participant’s proper legal name, home address, and social security number are required to be collected, entered and stored in the Forte Payment application. 

If you have additional questions or comments please contact finappsupport@mcw.edu

READ MCW POLICY

I am locked out of Payments, what should I do?

Locked out of Payments? Contact OnCore/Payments Support.  

Contact Us

What is the MCW policy on research participant reimbursements?
Please refer to the “Research Study Participants” section of MCW Corporate Policy BF.PA.010

If you have additional questions or comments please contact finappsupport@mcw.edu

READ MCW POLICY

Where can I find Forte Payments?
Payments is a web-based application, so wherever you have internet access, you have access to Forte Payments. 

Login to Payments

How do I register a Protocol for Payments?
Once you have an account to the Forte Payments Systems, submit the form below to request a protocol setup in the Forte Payments System.

Request a Protocol Setup